Most platforms in this market hide the price behind a demo call and hold features for the top tier. Here every plan is the same product. What changes is how many people are in it, and the monthly AI allowance that comes with them.
For you and one teammate entering the federal market.
$1,188 billed yearly · save $360
Your full proposal team, one workspace.
$4,308 billed yearly · save $1,080
Capture, proposal and delivery teams in one workspace.
$10,548 billed yearly · save $2,640
Done for you by GovCon professionals, not AI output.
15 Advanced Packages · $296 each against $349 singly
Only need one? Single packages from $199, no subscription.
Every feature on the page is included on every plan. What differs is how many people can use it and the monthly AI allowance.
All prices are in US dollars (USD).
The plan decides how many people are in the workspace. It never decides which parts of the workspace they get. Add seats when a pursuit needs them and remove them when it ends.
Pay monthly, or pay for the year and save 20%. No setup fee, no per-proposal fee. Each plan includes a monthly AI credit allowance.
Annual plans are billed once a year: $1,188 for Solo, $4,308 for Team, $10,548 for Enterprise.
Everything below is on every plan, from the first day of the trial.
Every platform in this market promises the same three things: one platform, AI drafts, win more. So read this the way an evaluator reads a proposal - row by row.
Included means on every ProposalWorkspace plan, from the first day of your trial.
Elsewhere you would build it by hand, buy it as a module, or go without.
Coming soon marks what is researched and planned but not yet shipped, and the last group is where others are still ahead - you should hear both from us, not from a security review.
| What you get | ProposalWorkspace | Typical GovCon AI platform | Word + spreadsheets |
|---|---|---|---|
| Finding the work | |||
Federal and state notices in one feed Every SAM.gov notice, synced daily, plus state and local notices where we carry them, scored against your NAICS, PSC, set-asides and past performance, so a two-person shop sees the same field a large BD team sees. | All of SAM.gov; state coverage limited today | Federal on all; state on some, often as a separate product | Portal by portal, by hand |
Forecasts and closed portals Agency forecasts, eBuy and predicted recompetes, so capture can start before the notice posts. | Coming soon | On some platforms | |
| Market intelligence - coming soon | |||
Spending intelligence pinned to the pursuit Who the agency has bought from, at what value, on which vehicle, drawn from federal award data - and one click pins the finding into the capture worksheet as a cited row, so the intelligence and the proposal live in the same place. | Coming soon | Intelligence and proposal kept in separate modules, or a separate product | USAspending in one tab, a spreadsheet in another |
Recompete radar ranked by how open the door is Contracts ending in your NAICS, ranked by how exposed the incumbent is - options running out, thin competition, a high protest rate - so capture starts where the opening is real, not just where the date is soonest. | Coming soon | A date-sorted list of expiring contracts, on some | |
Contractor head-to-head, and the offices that buy from new names Compare two competitors on the same agencies and vehicles, and see which contracting offices award to first-time vendors - two questions a capture manager asks first, and absent from the four intelligence platforms we reviewed. | Coming soon | Not offered on the platforms we reviewed | |
| Before the RFP drops | |||
Start working a pursuit before the RFP exists Most awards are shaped in the sources-sought and RFI window. Each pre-award stage gets its own response worksheet, and the pursuit graduates into the final RFP with nothing re-entered. | Four pre-award stages, built in | Pipeline stages to move cards through; no response worksheets | |
A bid/no-bid decision you can defend Chasing the wrong RFP costs a small team a month. Any showstopper blocks the bid, a weighted scorecard recommends GO at 70 and above, you record the call with your reasons, and your past decisions pre-fill the next worksheet with the source named. | Scored recommendation, every factor page-cited | A questionnaire and an approval gate; the score is typed in by hand | A scoring spreadsheet |
Capture planning with ghosting and threat ratings Evaluators score against Section M, so every win theme is tied to the factor it must win. Competitors are rated high, medium or low with the ghosting line written down. | Seven structured capture tables | Free-text questions; no competitor or ghosting model | Notes in a document |
| Building the proposal | |||
An outline built the way GovCon experts build it The structure our proposal experts have delivered to the industry for 15 years: every numbered instruction becomes a heading, the conditional and optional ones too, with the RFP's own wording under each and a self-check before you see it. | From this RFP's own instructions | Auto-assigned section types you then fill in yourself | |
A compliance matrix that reads L, M and C together To the standard our experts have delivered for 15 years: each requirement mapped to the instruction, the evaluation language and the SOW line at once, with deliverables, required plans and forms to sign - for federal, state and local solicitations. | Owner and compliance call on every row, live roll-up | Mirrors the outline; federal shape only | By hand, row by row |
A submission checklist pulled from the solicitation The way our experts have checked submissions for 15 years: due date and time zone, portal or email, file naming, size caps, page limits, amendments to acknowledge and who signs, each with a status. | A status on every item, exports to Word | Not offered | A generic checklist |
AI drafts that only cite what you own When the AI drafts a volume it writes from your Company Library - past performance, certifications, resumes, win themes - and marks each claim with the record it came from. A citation that does not match a real record is removed before the draft saves. Where the library has no evidence for something the RFP asks, the draft shows a gap block naming what is missing, with a link to add it. Evaluators verify claims; a visible gap costs you nothing, an invented one costs the bid. | Checked before every save | Citations shown; whether they are checked is not documented | |
Amendments that never cost you a day of rework Upload the amendment and the workspace reads it against your outline, compliance matrix and checklist, then lists every change - new due date, changed page limit, replaced attachment - with the amendment number. Each lands as a tracked change you accept or reject, a ledger shows which amendments the proposal is conformed through, and a new due date updates the calendar, emails the team and creates the acknowledgment task. | Nothing you wrote is lost | The outline is regenerated and your writing plans are overwritten | Compare by eye |
Questions to the contracting officer, drafted and tracked Question day comes fast. Ambiguities are drafted into questions with every quote checked, and the official answers are matched back to what you asked. | Q&A Center on every proposal | Q&A exists only as a document you upload | |
An evaluator's read of your draft before the evaluator's Pick a drafted section and the requirement it answers in the compliance matrix. The AI reads it the way a source selection evaluator reads it and returns Pass, Warning or Fail with the reasoning and a suggested compliance status. Fix the gaps before Red Team, not after the award notice. | On any drafted section | Rewrites of selected text only | |
Working inside Microsoft Word A ProposalWorkspace panel inside Word, Excel and PowerPoint: twelve pre-flight checks over the open document, page limits section by section, your Company Library, and AI edits that land as Word tracked changes - more than the rewrite buttons on offer elsewhere. | Included - Word, Excel and PowerPoint | A rewrite-style add-in on some | It is Word |
| Staffing the bid | |||
The documents that keep a bid from being thrown out A missing Letter of Commitment or a resume in the wrong format is disqualifying. The job description, the mandated resume format and the LOC are generated as Word files from what the RFP specifies. | Generated for every position | Not offered | |
A resume review with a hard pass or fail A candidate who quietly fails a "shall" fails the bid. Required items gate pass or fail, strong desirables cannot hide a miss, and the suggested redline never invents experience. | Callback list for the candidate | A match score | |
A recruiter portal by secure link When the bench is short, an outside recruiter gets a link - no account - to download the JD and format and upload candidates. | No login for the recruiter | Not offered | Email attachments |
| After you submit | |||
A debrief that turns into lessons FAR 15.506 gives you a debrief; most teams never write it down. Record it, upload the letter, and the AI drafts lessons with root cause and recommendation for your review. | Knowledge Library across every proposal | Ends at an outcome flag and an archive | |
Why you won or lost, in a form you can analyse 13 win reasons and 16 loss reasons, with protest and BAFO as statuses, so the pattern across a year of bids is visible. | 29 structured reasons | Won or Lost | A note in a spreadsheet |
| Working as a team | |||
Chat, calls and meeting notes beside the proposal Colour-team calls and SME interviews happen where the draft is, and the Scribe turns decisions into tasks. | Inside the workspace | Separate apps | Separate apps |
Bring in a consultant without opening your pipeline Prime on one bid, sub to a competitor on the next. A consultant sees one proposal, view-only or edit, with an expiry date, and never learns who else you work with. | Temporary access, a seat only while active | Guest access, scope varies | Forward the file |
Roles that match how proposal teams work 42 federal proposal roles, from Proposal Manager to Pricing Lead, so ownership on the matrix means something. | Built in | Admin, Editor, Reader plus custom | |
Sign in with Google (single sign-on) Your team signs in with their Google Workspace or Gmail account - on the website, in the app and in your AI assistant's connector. Email and a password still work for everyone else. | Google or email, every plan | On some platforms | |
| Buying and paying | |||
The price, on the page Every plan and every extra seat, before you talk to anyone. | This page | 15 of 22 sites publish none | Free |
A trial you start yourself 7 days, every feature on one proposal, no credit card, no sales call. | Self-serve | A demo call; some forms ask your revenue first | |
Every feature on every plan A higher tier buys seats and a larger monthly AI allowance, never extra features. | Solo, Team and Enterprise alike | Modules and features held for the top tier | |
Your own AI, connected Claude, ChatGPT, Gemini, Copilot or Perplexity, with your existing login. | Included | Rare, and inside a demo-gated product | |
| Where others are still ahead - you should hear it from us | |||
A cost-volume and pricing module | Labour-rate records only | On some, at the top tier | Spreadsheets |
Enterprise SAML sign-on (Okta, Microsoft Entra) and FedRAMP wording | Sign in with Google or email today; no SAML, FedRAMP or SOC 2 claim | On some platforms | |
"Typical GovCon AI platform" is drawn from our 2026 review of 24 vendor sites and a row-by-row read of one leading platform's help centre. No vendor is named. Where their documentation is silent we say "not documented", never "impossible".
MCP is the open standard that lets an AI assistant work inside other software. ProposalWorkspace supports it, so the assistant your team already uses - Claude, ChatGPT, Gemini, Microsoft 365 Copilot or Perplexity - can search opportunities, read the compliance matrix, draft into the outline and create tasks in your workspace.
Yes, on one proposal. Seven days, every feature on every plan, no credit card, no sales call. The trial covers one proposal, and each AI step on it - overview, analysis, bid/no-bid pre-fill, saving bid factors to the knowledge file, capture research, outline, draft, checklist and compliance matrix - runs once. When it ends your workspace and documents are kept for at least 30 days, so subscribing picks up where you left off.
Seats: 2, 8 and 25, and the monthly AI credit allowance: 700, 2,500 and 6,000. Features are the same on all three. Every plan adds seats at $69 per seat per month, $55 on annual billing.
No setup fee, no per-proposal fee and no charge for the connector. The only optional extra is AI credits: if your team uses up the month's included allowance, the built-in AI pauses until the next month unless you buy more from Settings - 500 credits for $15, 1,500 for $40 or 5,000 for $120. Purchased credits never expire and are only used once the month's included credits run out.
Every plan includes a monthly AI allowance - 700 credits on Solo, 2,500 on Team and 6,000 on Enterprise; the 7-day trial includes 600. Analysis, outlines, compliance checks, chat and drafting draw on it. Settings > AI Credits shows what is left and who used it.
Add or remove seats any time from Settings, prorated for the current period. To move between Solo, Team and Enterprise, contact us and we will switch you over.
The built-in AI is part of the product - no model choices, no API keys. Every extraction is page-cited, every draft cites records you own, every edit lands as a tracked change you approve. Separately, connect your own Claude, ChatGPT or Gemini through the included MCP connector.
No. It is on every plan and the only gate is your login. Your assistant may have its own requirements: ChatGPT and Perplexity enable custom connectors on their paid plans, Claude on its paid plans, and Gemini or Microsoft 365 Copilot are connected once by your workspace admin.
Yes. Temporary access adds a person to a single proposal, view-only or edit, with an expiry date. It uses one of your seats while it is active and frees it when the date passes, and they never see your other pursuits.
Both. Annual is 20% lower and billed once a year. Cancel any time from your account. Fees are not refunded once charged, which is why the trial is full-featured: decide before you pay.
No. You get the files - Word, Excel, PDF - and a submission checklist pulled from the solicitation with the portal, naming, size and page rules. You submit as the solicitation instructs.
No FedRAMP authorization and no SOC 2 report, so CUI-heavy work or a prime that requires either is not a fit yet. No enterprise single sign-on through SAML (Okta, Microsoft Entra) yet - your team signs in with Google or with email and a password. No cost-volume module. The table above says the same, in the last group.
Under FAR 5.203(c) most solicitations allow at least 30 days to respond. Your whole trial fits inside that window, on a live pursuit.
No credit card. Every feature. Bring your own AI.
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Free trial, no credit card. Claude connector included.