RFP 3956 Wastewater Collections System Closed- Circuit Television Condition Assessment Phase 3

Eastern Municipal Water District (EMWD) is seeking proposals through a competitive process to select qualified Contractors to perform Closed-Circuit Television (CCTV) inspections of 467 miles of sewer pipeline located within EMWD’s service area. The requirements for the work are further described in Section II – Scope of Work and Technical Specifications.

It is the intent of EMWD to receive responses to the RFP and, if appropriate, conduct individual interviews at its sole discretion in order to select a Proposal which in the opinion of EMWD, is best suited to perform the work.

The Wastewater Collection System Condition Assessment Phase 3 project consists of CCTV inspections of approximately 467 miles of sewer pipeline throughout EMWD’s five (5) service areas. The project will be completed over five (5) fiscal years beginning in Fiscal Year 2026/27 and continuing through Fiscal Year 2030/31.

EMWD intends to select two (2) qualified CCTV Contractors to complete the inspections over the five-year project period. [...] Although the project will be awarded in its entirety the inspection work will be performed in phases corresponding to each fiscal year.

| Fiscal Year | Project Name | Inspection Length |
| --- | --- | --- |
| 2026/27 | Phase 3A | 47 miles of truss pipe and old VCP pipes |
| 2027/28 | Phase 3B | 105 miles of sewer pipe |
| 2028/29 | Phase 3C | 105 miles of sewer pipe |
| 2029/30 | Phase 3D | 105 miles of sewer pipe |
| 2030/31 | Phase 3E | 105 miles of sewer pipe |
| Total | | 467 miles of sewer pipe |

Contractors are to apply for encroachment permits and pay all fees, as well as develop and submit necessary traffic control designs for agency approvals.

The Contractor shall provide electronic CCTV inspection reports [...]. Contractors shall invoice EMWD based on completed work.

CCTV Contractors provide all deliverables in electronic format, including CCTV videos, summary reports for each pipe segment, Level 1 MH inspection form with photos for each MH, GraniteNet data that are transferrable to EMWD’s GIS system, etc. These summary reports shall be submitted by the contractor on a weekly basis.

**Submission method:** Proposals will be received electronically via EMWD on-line bid management website at EMWD e-Procurement. Proposals submitted by any other method such as a hard copy, fax, or email will be disqualified.

Class A (General Engineering Contractor) and Pipeline Assessment Certification Program Certification **required**.

Payment of prevailing wage rate is **required**.

Payment and Performance Bond shall be **required**.

The use of subcontractors is allowed.

The criteria for selection shall be based on, but not limited to, the following:

• Criteria 1 - Organization and Personnel Experience & Qualifications
• Criteria 2 - Price and Payment Terms
• Criteria 3 - Performance and Work History
• Criteria 4 - Exceptions Taken to RFP
• Criteria 5 - Process to Complete Work
• Criteria 6 - Insurance Affidavit (Pass/Fail)
• Criteria 7 - Safety Record (Pass/Fail)
• Criteria 8 – California Air Resource Board (CARB) Form (Pass/Fail)