RFP 20262068 FACILITY-WIDE JANITORIAL CLEANING SERVICES

The Transit Authority of River City (TARC) is seeking proposals from qualified firms to provide comprehensive janitorial and cleaning services at multiple TARC facilities throughout Louisville, Kentucky. Services include routine daily and evening cleaning, day porter services, restroom sanitation, trash removal, floor care, periodic deep cleaning, and other related janitorial services.

TARC intends to award a fixed-price contract for an initial term of three (3) years, with two (2) optional one-year renewal terms, for a maximum contract term of five (5) years, to the responsible Proposer(s) whose proposal(s) offer the Best Value to TARC, based on the evaluation criteria established in this RFP.

The selected Contractor(s) shall provide qualified personnel, supervision, and consistent service delivery to maintain clean, safe, and sanitary conditions across TARC's administrative, operational, and public-facing facilities.

Facilities and cleaning schedules

• Exhibit C – Union Station Cleaning Schedule
• Exhibit D – T&O Building Cleaning Schedule
• Exhibit E – Annex Training Cleaning Schedule
• Exhibit F – 2905 W Broadway Cleaning Schedule
• Exhibit G – Call Center Cleaning Schedule
• Exhibit H – Union Station Day Porter Cleaning Schedule

Base service: One full-time day porter, Monday-Friday, 7:00 a.m. to 4:00 p.m. Optional service: One part-time day porter, 10:00 a.m. to 2:00 p.m., only when authorized by TARC.

Daytime service supplements evening cleaning. Meeting-room vacuuming, furniture and ledge dusting, and glass cleaning are assigned to the evening crew.

Cleaning tools—including sponges, brushes, cloths, wipes, and mops—used in restrooms shall be dedicated to restroom cleaning and shall not be used in any other areas.

The Proposer must submit a complete response through TARC's Bonfire Procurement Portal at https://tarc.bonfirehub.com/portal/?tab=openOpportunities, including, but not limited to, all required forms, by the deadline specified in Section 1.3, Solicitation Schedule. Interested Proposers must register through the portal to access solicitation documents and submit proposals.

Only in the event that the Bonfire Procurement Portal is unavailable due to a system outage or other technical difficulties, proposals may be submitted on a USB thumb drive or CD-ROM in a sealed envelope.

Evaluation criteria (100 points total)

• Part 1 – Qualifications, Experience, Availability, and Financial Health: 30 points
• Part 2 – Technical Approach and Quality: 25 points
• Part 3 – Understanding of Project Requirements: 20 points
• Part 4 – Staffing, Management, and Quality Assurance: 15 points
• Part 5 – Price Proposal: 10 points

TARC's overall goal for DBE participation is 10.04% for fiscal years 2026-2028. The DBE participation goal established for this contract is 2%.

Note: Proposals will not be opened publicly.