Request for Proposals for Textile Collection and Reuse/Recycling Services

The Northeast Maryland Waste Disposal Authority (“Authority”) is a multi-county agency created by the State of Maryland to assist participating member jurisdictions (“Member Jurisdictions” or “Members”) with recycling and waste management systems. Members include Baltimore City and Anne Arundel, Baltimore, Carroll, Frederick, Harford, Howard, and Montgomery Counties.

The Authority’s Members continue to pursue greater diversion of material from disposal. The Authority is seeking interest in a service for textile reuse/recycling by collecting from Member drop-off facilities, Member special events, and/or through curbside residential collection service within the Member Jurisdiction footprint. The Authority requests technical and price proposals from qualified Contractors (“Proposers”) for the following elements of Textile collection: acceptance, loading/unloading, transportation, processing, marketing, recycling or reuse, residual disposal, textile collection containers (and other equipment as needed), and any other incidental costs. This service will be provided to one or more of the Authority’s Member Jurisdictions.

The Contractor shall provide equipment and personnel to accept or remove Acceptable Material from Collection Containers at current or future locations designated by the Member Jurisdictions (See Appendix A for a list of Current Designated Collection Sites), as applicable.

The Contractor shall accept or transport Acceptable Material to an offsite Reuse/Recycling Facility, as applicable. The Reuse/Recycling Facility will act as the Contractor’s main processing site for all Acceptable Material to be reused or recycled under the Master Service Agreement.

If requested under a specific Confirmation, the Contractor shall provide Collection Containers in good working order, such that they perform satisfactorily and safely for their intended purpose, for the acceptance of Acceptable Materials at Designated Collection Sites. [...] The Contractor must provide sufficient personnel and equipment for the collection of all Acceptable Material delivered to the Designated Collection Site, such that a Collection Container is available at all times, as applicable.

The Member Jurisdiction shall contact the Contractor when the Collection Container(s) is nearing capacity. The Contractor must pick up the Textile materials within forty-eight (48) hours of notification. [...] Acceptable Materials collected by the Contractor must be reused or recycled and cannot be discarded.

The Contractor is required to reuse or recycle all of the Acceptable Material directed to it by the Member Jurisdictions.

The Contractor must provide the Member Jurisdictions and the Authority with a monthly reuse/recycling report, accompanied by copies of all weight tickets, due by the 15th day of each month, for material collected and reused/recycled from the preceding term. The report shall detail the number of containers of Textile material collected, the weight of the Textile material taken to the processing/reuse/Recycling Facility, and the name, address and phone number for the processor/reuse/recycler to which the Textile was taken.

**Submission method:** Each Proposer shall submit the proposal by email, with the subject line “RFP for Textile Collection and Reuse/Recycling Services” to procurement@nmwda.org. The proposal shall not be longer than 60 pages; however, items such as proofs of insurance, permits, certifications, résumés and a letter from a surety or financial institution regarding the performance bond/letter of credit or cashier’s check may be submitted as attachments without contributing to the 60-page limit. No hard copies are required.

The technical and price proposal must be submitted on or before **4:00 p.m. local time on Wednesday, December 23, 2026** (“Proposal Closing Date”). Any technical and price proposals received after the indicated time and date will not be considered.

The prices proposed in response to this RFP shall be irrevocable for a period of 120 days from the Proposal Closing Date.

If there is interest in site visits, expressed by Proposers, in writing, by the Question Submittal Date, the Authority may arrange, through instructions provided in an Addendum, for site visits to occur at the Member Jurisdiction Designated Collection Sites.

The term of the Master Service Agreement will be July 1, 2027, through 11:59 PM June 30, 2032; however, dates for services under the Confirmations for individual Member Jurisdictions may vary.