City of Salamanca Comprehensive Plan Update

The City of Salamanca is seeking proposals from qualified planning firms or consultant teams to lead an inclusive update of the City Comprehensive Plan.

The City of Salamanca will update its Comprehensive Plan pursuant to New York General City Law Section 28-a. The plan will establish a community-supported vision and an implementable framework for land use, housing, infrastructure, economic development, transportation, public spaces, natural and cultural resources, climate resilience, and coordinated public investment. The completed plan must incorporate the ten New York State Department of State Smart Growth principles and satisfy the approved grant work plan.

The project is anticipated to be funded in part through the New York State Department of State Environmental Protection Fund Smart Growth Community Planning Program. [...] The anticipated total project budget is **$90,000**, subject to the executed State grant contract and City authorization.

The selected consultant will work under the direction of the city and in coordination with the Comprehensive Plan Committee and DOS project manager. Proposers may recommend refinements to the sequence or methodology, but every required task and product must remain in the proposal unless DOS approves a change.

Required Deliverables

• Detailed project schedule and monthly progress updates
• Kickoff support and written meeting summary
• Committee orientation materials, agendas, presentations, and meeting summaries
• Completed DOS Community Assessment
• Draft and final Community Participation Plan
• Draft and final survey, raw response file, and survey analysis
• Stakeholder interview or focus-group materials and summary
• Draft and final Community Profile with maps and graphics
• Workshop notices, presentations, materials, and summaries
• Vision, goals, policies, and recommendations
• Future land use map and narrative
• Draft and final Comprehensive Plan
• Draft and final DOS Smart Growth Checklist
• Comment and response matrix
• SEQRA support documents
• Public hearing and adoption materials
• Implementation matrix and editable tracking tool
• All GIS datasets, metadata, editable source files, and final publication files

File Formats and Ownership

Draft products must be provided electronically in editable Microsoft Office formats and PDF. Final products must be provided in editable native formats and PDF, with each PDF no larger than 20 MB unless DOS authorizes otherwise. GIS products and associated spatial data must be provided in ArcGIS format or another DOS-approved format with complete metadata. The City and DOS will own all work products developed under the agreement and may reproduce, modify, publish, and distribute them.

**Submission Method:** tchamberlain@salamancany.gov or deliver to Clerk’s Office, 225 Wildwood Ave; Salamanca, NY 14779. Clearly identify the submission as "Smart Growth Comprehensive Plan Update Proposal." Late proposals may be rejected. Proposals must remain valid for at least **120 days** after the due date unless the City agrees otherwise in writing.

The City anticipates an approximately 10- to 18-month planning process following notice to proceed.

The project has a 30% MWBE participation goal, consisting of 15% MBE and 15% WBE participation.

Evaluation Criteria (100 points)

| Criterion | Points |
| --- | --- |
| Understanding of Salamanca and the assignment | 15 |
| Technical approach and completeness of work plan | 25 |
| Public participation and stakeholder coordination approach | 15 |
| Qualifications and comparable project experience | 15 |
| Project team, capacity, and management approach | 10 |
| Schedule and ability to meet review requirements | 10 |
| Cost, value, and reasonableness | 10 |

The selected consultant must maintain insurance in forms and limits approved by the City and provide certificates and endorsements before work begins.