Bus & Fleet Vehicles Cleaning and Washing Services

Request for Proposals (RFP) are issued to prospective vendors for recurring exterior washing and interior cleaning of the vehicle fleet operated by East Carolina University (hereinafter referred to as ECU, University, or State) Parking and Transportation Services (hereinafter referred to as PTS). The fleet currently consists of 49 vehicles: twenty-nine (29) transit buses, four (4) motor coaches, nine (9) vans, one (1) Sprinter van, and six (6) trucks, as further described in Section 5.0 and Attachment H. The fleet supports ECU Transit, University group and athletics travel, and PTS operations.

ECU is seeking a qualified vendor to provide all labor, supervision, equipment, chemicals, and supplies necessary to keep the fleet clean, sanitary, and presentable on a scheduled, pay-per-service basis, with the ability to increase or decrease service frequency as operational needs, seasons, and budget conditions change.

The intent of this solicitation is to award an Agency Contract for East Carolina University.

**Submission method:** All proposal responses shall be submitted electronically via the electronic Vendor Portal (eVP). Electronic responses ONLY will be accepted for this solicitation.

Proposals are due **Thursday, December 10, 2026 no later than 2:00 pm (ET)**. Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further consideration.

For a contract to be awarded, the Vendor must be a North Carolina registered Vendor in good standing.

Offer shall be valid for at least sixty 60 days from date of bid opening.

**Mandatory** site visit: It shall be MANDATORY that a representative from each Vendor be present for a pre-proposal site visit. FAILURE TO ATTEND THE MANDATORY SITE VISIT SHALL RESULT IN VENDOR'S PROPOSAL BEING DEEMED NON-RESPONSIVE AND NOT CONSIDERED FOR AWARD.

**Evaluation:** All qualified proposals will be evaluated, and award made based on considering the following criteria listed in descending order of importance, to result in an award most advantageous to the State:

1. Vendor Technical Approach
2. Vendor Qualifications
3. Vendor Experience (including references provided)
4. Pricing
5. Project Organization

The Contract shall have an initial term of two (2) years, beginning on the date of final Contract execution (the "Effective Date") or January 1, 2027, whichever is later. [...] the State shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions for up to two (2) additional one-year terms.