Surveying Services for Demolitions

The City of Raleigh (CoR) is seeking one or more qualified firm(s) with which to contract for the following services: The Housing and Community Development – Code Enforcement Division is seeking Design services from firms (“Consultant”) located in the Raleigh area for residential survey services.

A detailed scope of services is provided in Section 4 of this solicitation.

The requested services will address the need of the residential survey plot plan required by the City of Raleigh’s Planning and Development Department when obtaining a demolition permit.

The purpose of this request is for the City of Raleigh – Housing and Community Development– Code Enforcement Division to find Design Consultants who can provide Survey Services

Service #1 – On Call Survey Plot Plan

The expectation is once the consultant firm is notified of the project, they would be required to provide the survey plot plan **within 4 weeks** from the request of service. The survey plot plan is to include the following: drawing/diagram which shows the buildings, easements, ground mounted mechanical equipment, fences and/or walls, the position of roads, and other constructions of an existing or proposed property at a defined scale. It shall also include any additional items identified and outlined in the individual statements of work. [...]

Requirements of the Survey Plot Plan:

1. For the purposes of this review, a survey plot plan can be used as a site plan if all structures are identified. [...]
2. A survey/site plan used to meet the requirements for a site plan can only be drawn, signed, and sealed by a surveyor licensed in the state of North Carolina. [...]
3. North Arrow (must be at the top), metes and bounds of property boundary, adjacent right-of-way, and graphic scale. [...]
4. Site Data Table: Include Property Identification Numbers (PIN) for subject property, site size, zoning, overlay districts, building type, total square footage to be demolished, number of units to be demolished, current use(s), existing impervious, percentage of root zones to be disturbed. [...]
5. Clearly indicate entire area that will be demolished and limits of disturbance, enclosed within a boundary line on the survey/plot plan. [...]
6. Existing City Trees: Show all City trees and boundary trees (City Code Sec. 9-8002) with a diameter at breast height (DBH) of 3 inches or larger within the right-of-way, especially those within 15 feet of planned work. [...]
7. Critical Root Zones (CRZs) of City Trees: Clearly show the CRZs of the identified trees on the plans. [...]
8. Tree Conservation Areas: Identify any existing tree conservation areas on-site and reference the Book of Maps and page number where these areas were recorded. [...]

Service #2 – On Call Survey Services

The expectation is once the consultant firm is notified of the project, the City’s project coordinator will work with the firm to define the project’s deadline. The On Call, miscellaneous survey services shall include: Boundary Surveys, Deed Descriptions, FEMA Flood Elevation Certification, Site Plan Surveys and other services related to surveying services.

The requested services will be outlined in each individual statement of work

Submission

Proposals must be enclosed in a sealed envelope or package and clearly marked with the name of the submitting company, the RFQ number and the RFQ Title. Proposers must submit one (1) signed original, one (1) electronic version and (3) paper copies of the signed proposal. The electronic version of the Proposal must be submitted as a viewable and printable Adobe Portable Document File (PDF) on a flash drive. Both hard copy and electronic versions must be received by the City on or before the RFQ date and time provided in Section 1.3. Proposals received after the RFQ deadline above will not be considered and will be returned unopened to the return address provided on the submission envelope.

All questions related to this solicitation must be submitted in writing (via email). Questions submitted via telephone will not be answered.

Evaluation

This is not a bid. There will not be a public opening. [...] One copy of the hourly rates for all proposed project personnel should be enclosed in a separate, sealed envelope.

• Corporate Background and Experience: 30
• Firm Financial Stability: 20
• Project Understanding: 15
• Project Approach: 20
• Team Firm, Experience, and Qualifications: 15

Contract Term

The Contract shall have an initial term of three (3) years, beginning on the date of the Contract award (the “Effective Date”). At the end of the Contract’s current term, the City shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions for up to a total of two (2) additional one-year terms.