Safety Rings - Safety Awards Program

The Southwest Ohio Regional Transit Authority (SORTA), Commonly referred to as Cincinnati Metro, is seeking to secure a three-year contract with a qualified vendor to provide customized safety award rings for eligible Operations and Maintenance employees. The awarded vendor will be responsible for producing high-quality men's and women's ring styles, offering solid gold and other precious metal options, and supporting Metro's ongoing recognition program through recurring annual orders.

Cincinnati Metro's Employee Safety Recognition Program recognizes employees for their commitment to workplace safety and accident-free service. As part of this program, eligible Operations and Maintenance employees receive customized safety award rings. The rings are manufactured from precious metals and feature permanent cast designs on each side, with the employee's name engraved on the interior of the ring.

Employees become eligible to receive an initial safety award ring upon completing ten (10) consecutive years of service without a preventable collision or incident. The program also recognizes continued safe service by awarding additional recognition for each subsequent five (5) consecutive years of service without a preventable collision or incident. The continued safe service is recognized through the addition of diamonds to the existing ring.

Tasks

• Provide ring designs, samples, pricing, and qualifications.
• Collaborate with Cincinnati Metro to finalize ring designs, logos, engraving, materials, and finishes.
• Manufacture and deliver customized safety award rings.
• Add diamonds to previously awarded rings as employees become eligible.
• Manage sizing, order confirmations, and production schedules.
• Deliver all annual Safety Banquet orders by **June 1** each year.
• Provide warranties, customer support, and replacement/correction services.
• Maintain and transfer Metro-owned tooling, molds, dies, artwork, and design assets when its designated successor vendor when requested or upon contract expiration or termination, in accordance with the contract.

Deliverables

• Product catalogs, specifications, material options, and warranties.
• Itemized pricing for all ring styles and metal options.
• Design proofs and mockups for approval.
• Completed rings and diamond additions.
• Order confirmations and delivery documentation.
• Warranty and support procedures.
• Documentation of Metro-owned tooling and design assets.
• Transfer of tooling and related assets upon request or contract completion.

Until further notice, The Southwest Ohio Regional Transit Authority (SORTA) will accept only **electronic submittals** through the e-Procurement Portal (https://procurement.opengov.com/portal/go-metro) in response to this solicitation. No hard copy submittals will be accepted.

Proposals shall be submitted in two (2) volumes. Proposers must prepare a completed Technical Proposal, Volume 1, and Business Proposal, Volume II. No price or price-related information shall appear in the Technical Proposal, Volume 1.

Proposals, including any modification thereof, shall remain valid for not less than 120 days from the date established for receipt by SORTA.

The Business Proposal should include copies of the proposer's worker's compensation, general liability, automobile insurance, Crime coverage (including theft, fraud and computer fraud), and Professional Liability/Errors and Omissions insurance certificates.

SORTA reserves the right to accept proposals other than the lowest cost offered, reject any and all proposals, or to negotiate separately with any proposer or proposers as deemed to be in SORTA's best interest.

The Pre-Proposal Meeting is non-mandatory.