Polygraph Testing

The County of Mohave, on behalf of the Probation Department, is seeking bids from qualified respondents to provide Polygraph Testing in the areas of Bullhead City, Colorado City, Kingman, and Lake Havasu City.

The intent of this IBR is to award a Contract for polygraph testing to the lowest responsive and responsible bidder.

Minimum Requirements

Contractor shall:

• Have the ability to conduct polygraph testing in all areas of the County (Bullhead City, Colorado City, Kingman, and Lake Havasu City).
• Have graduated from an accredited APA school and completed the required internship or requirements for graduation.
• Have met other training, experience, and competency requirements for professional membership in the APA or the AAPP.
• Possess full membership status that shall remain active throughout the duration of the contract, in at least two of the following polygraph associations: American Association of Police Polygraphists (AAPP), American Polygraph Association (APA), Arizona Polygraph Association (AZPA), National Polygraph Association (NPA).
• Have experience in report writing within Post-Conviction Sex Offender Testing (PCSOT) polygraph screening, able to effectively articulate and differentiate between pretest and posttest information.
• Specialized training: Examiners shall have successfully completed a minimum of forty (40) hours of specialized Post-Conviction Sex Offender training that adheres to the standards established by the APA.
• Continuing education: Examiners shall successfully complete a minimum of thirty (30) continuing education hours that are recognized by the APA every two (2) years.

Polygraph Testing

Contractor shall:

• Adhere to the established ethics, standards and practices of the APA, AAPP and/or American Society for Testing and Materials (ASTM) International Committee E52 on Forensic Psychophysiology.
• Obtain the examinee's signature on a standard waiver/release statement. [...]
• Utilize equipment to video record and preserve all polygraph examinations, including the pre-test interview, testing phase and post-test interview. [...]

Reporting

Contractor shall:

- Submit a electronic report detailing pertinent information obtained during the examination regarding examinee admissions made during the pretest and posttest interviews, as well as the test results on every polygraph examination conducted within ten (10) business days upon completion of the examination via paper or electronic means. [...]

Confidentiality and Data Security

• Maintain strict confidentiality of all examinee information, examination results, and associated records.
• All records shall be securely stored and protected from unauthorized access or disclosure.
• Information obtained during examinations shall be released only to Mohave County.

Competitive sealed submittals for the material or service specified in this solicitation must be submitted through the County's online bidding system or received by mail or physical delivery at the Procurement Department at 700 W. Beale Street. **No late submittals will be accepted.** Responses submitted by facsimile or email will not be considered.

Bids must be in "Submitted" status to be considered. In order to be considered, Offeror must, no later than the Bid Due Date and Time, submit its Offer electronically through the County's online bidding system at: https://procurement.opengov.com/portal/mohavecounty

In order to be eligible for award of a Contract, Offeror must register as a vendor with the County.

The term of the Contract shall commence March 28, 2027, and shall remain in effect for a period of one (1) year, unless terminated, canceled or extended as otherwise provided herein. The Contractor agrees that the County shall have the right, at its sole option, to renew the Contract for four (4) one-year periods or portions thereof.

Aggregate spending through contracts awarded from an Informal Bid Requests may not exceed **$100,000** unless specifically approved by the Mohave County Board of Supervisors or through written determination of an Emergency by the Procurement Director.

Insurance required: Commercial General Liability, Worker's Compensation, Professional Liability (Errors & Omissions) and Cyber Liability.