Art in Public Places Master Plan Implementation & Program Support Services

The City of Port St. Lucie, a Florida Municipal corporation ("City") is requesting Proposals from qualified firms to provide professional consulting services for Art in Public Places Master Plan Implementation & Program Support Services.

This electronic Request for Qualifications (RFQu) has been developed to solicit responses from consulting firms (or teams of firms) proven to be qualified and experienced in public arts planning, program administration, and community engagement.

To effectively implement the Public Art Master Plan, the selected consultant will provide administrative and project management support across the following tasks:

1. Review and become fully familiar with all existing AIPP policies, ordinances, procedures, programming documents, and upcoming public and private development projects relevant to public art.
2. Provide strategic guidance and planning support, including site assessments, procurement recommendations, and project scoping, aligned with AIPP goals and direction from the Public Art Program Manager and City team.
3. Prepare and draft Calls to Artists (RFQs/RFPs) in accordance with the Master Plan.
4. Assist with the full solicitation workflow, including publication, distribution to national artist networks and professional associations, and timely communication updates to interested artists.
5. Administer submission intake, verify applicant eligibility, conduct compliance checks, and organize materials for review.
6. Work with the Program Manager to coordinate selection panels, including preparing presentation materials, facilitating panel discussions, documenting scoring and decisions. The consultant will serve as the primary administrative contact for panelists, managing the volume of applications, preparing review links, collecting scores through a digital voting system, and presenting ranked results to the committee.
7. Support the Public Art Program Manager in overseeing contractor workflows and documentation for commissioned artworks. Assist with compliance, deliverables, and recordkeeping through project execution.
8. Work with the Public Art Program Manager to coordinate project activities from artist selection through fabrication, installation, and closeout. Provide support with scheduling, budget tracking, document management, communication, and issue resolution.
9. May serve as the primary liaison for all artist communications to ensure consistent messaging, prevent duplicative inquiries across City departments, and support artists with questions related to design, engineering, technical requirements, permitting, and schedule.

**Submission method:** Responses are submitted through the electronic bidding system, OpenGov, at https://procurement.opengov.com/portal/cityofpsl

The Initial term of the contract(s) is for three (3) calendar years from the execution date. The City shall have two (2), one (1) year option(s) to renew, which options shall be exercisable at the sole discretion of the City.

The City reserves the right to proceed to award without further discussions after receipt of the initial proposals, in which case, evaluation committee reviews, negotiations, and proposal revisions may not be required.

Schedule of Events

• Release of RFQu: November 9, 2026
• Question Response Deadline: November 30, 2026, 4:00pm
• Response Submission Deadline: December 14, 2026, 3:30pm