Emergency Catering Services

Pursuant to the City of Port St. Lucie Code of Ordinances, Section 35.07, this electronic Request for Proposals (“RFP”) is being issued to establish a contract with a qualified proposer who will provide Emergency Catering Services to the City of Port St. Lucie (hereinafter, “City”) as further described in this RFP. This RFP has been developed to solicit responses from proposers proven to be qualified and experienced in Emergency Catering Services

The City of Port St. Lucie is required to operate during and after emergency situations, as outlined in Port St. Lucie, Fla. Ordinances Ch. 98. [...] In these instances, City employees must be fed on a daily basis. It is the City’s intent to establish a contract for the provision of meals at the request of the Services Branch Director or personnel they report to. The Vendor is to supply all labor, equipment, supplies, food, management, etc.

Menu and Pricing Requirements

• Vendor shall provide a menu list for breakfast, lunch, dinner, and night-shift meals, including vegan, vegetarian, diabetic, gluten-free, and allergy sensitive substitutes. This menu shall alter daily providing variety to personnel.
• Vendor shall provide per-person pricing for breakfast, lunch, dinner, and night-shift meals.
• Vendor shall include pricing for one-time delivery and set-up fee (Mobilization).
• Vendor shall include pricing for one-time breakdown fee (De-mobilization).
• The City prefers that all meals provided for breakfast, lunch, and dinner be served as hot meals whenever possible.
• Each priced meal (breakfast, lunch, dinner, and night-shift meals) must include all of the following components: Protein, Starch, Vegetable or Fruit, and Beverage.

Mobilization Requirements

• Mobilization includes transportation of all equipment, staff deployment, mobile kitchen placement, and any required setup at City locations.
• De-mobilization includes breakdown of equipment, site clean-up, waste removal, and departure from City facilities.

Event Preparation and Response

• The City will strive to provide at least 24 hours’ notice of activation.
• Vendor shall begin providing all food and beverage services within 24 hours after notice unless additional time is granted.
• Vendor will provide meals to feed approximately 100-1,000 personnel per meal each day of operation. These numbers may increase or decrease based on the severity of the event.
• Coffee service shall be provided on a 24/7 basis.
• Vendor shall comply with all applicable federal laws, regulations, executive orders, FEMA policies, grant requirements, and contract provisions, including applicable requirements of 2 CFR Part 200.

Emergency Activation Obligations

Awarded vendors are required to respond to all emergency activation requests. Vendors must mobilize and begin service within the required timeframe unless conditions exist that make performance impossible.

Submission

All questions concerning this RFP must be submitted in writing on the OpenGov Platform during the Question and Answer open period. Responses received after the identified due date and time or submitted by any other means than those expressly permitted by the RFP will not be considered.

Contract Term

The Initial term of the contract(s) is for three (3) calendar years from the execution date. The City shall have two (2), 1-year option(s) to renew, which options shall be exercisable at the sole discretion of the City.

Award

Award does not guarantee work. Work assignments depend on emergency needs, vendor performance, vendor capacity, and ranking order.

Schedule of Events

• Release of RFP: October 19, 2026
• Question Response Deadline: November 2, 2026, 3:30pm