COPIER LEASE, MAINTENANCE AND SUPPLIES AGREEMENT

The Floyd County Board of Commissioners requests your proposal to lease and maintain copiers for a period not to exceed 60 months per lease. Each lease will include copiers, maintenance services, and all supplies (except paper – see specifications) including toner and finisher supplies such as staples for models with stapling capabilities.

Each lease will include copiers, maintenance services, and all supplies (except paper – see specifications) including toner and finisher supplies such as staples for models with stapling capabilities. Proposal quoted shall remain effective for up to 60 months provided all parties agree.

Copiers are to be delivered and set up in the locations that current copiers are in place. Attachment A includes the various addresses/locations of current leased equipment.

The Leasing and Maintenance Service terms shall be in place for the full lease agreement of 60 months. The term will begin on March 1, 2027 and terminate on February 28, 2032. Agreement may be terminated by either party with a 90-day notice to terminate.

**Submission:** Proposals must be submitted to the Purchasing Department, 12 E. 4th Ave., Suite 106, Rome, Georgia 30161 using the Euna Bonfire website at https://floydcountyga.bonfirehub.com until **2:00 PM local time on December 7, 2026**. Late proposals will not be considered nor returned.

All documents listed below are required to be completed and submitted as one attachment under Required Documents and scope of work on https://floydcountyga.bonfirehub.com. The pricing sheet should be submitted separately under Bid Pricing and not included with the required documentation.

• *Bidders Declaration Page*
• *Vendor Information*
• *Certificate of Non-Discrimination*
• *Certificate of Non-Collusion*
• *Drug Free Workplace Certificate*
• *W-9*
• *Bidders Addenda Acknowledgement*
• *Pricing Sheet* (to be scanned as a separate sheet in Bonfire)

Award will be made to the responsible bidder whose bid, conforming to the Invitation for Bid, will be most advantageous to the County; Price and other factors considered.

No Bonds required for this Invitation. Certificate of Insurance: Not Required for this Invitation. No Pre-Bid/Site Visit is scheduled for this Invitation.