NON-MEDICAL ANIMAL SUPPLIES

The City of Detroit Office of Contracting and Procurement (OCP) requests qualified Respondents to render certain technical or professional services ("Services") as set forth in this Request For Quotes (RFQ animal care non-medical supplies for the City of Detroit Animal Care Shelter. The supplies furnished under any contract resulting from this solicitation shall be new, unused and of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship.

The City of Detroit seeks responses from qualified vendors to provide Animal Care Non-Medical Supplies for the City of Detroit Animal Care Shelter.

Materials

The City of Detroit is seeking non-medical supplies for Detroit Animal Care and Control. The supplies furnished by qualified and responsible bidders shall be new, unused and of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. [...] All materials shall be labeled in accordance with state and federal requirements.

Product Stocking

• Product Shelf Life: Products with a limited shelf life shall have at least a six (6) month expiration date from the date the product is shipped to the City.
• Out-of-Stock Items on Manufacturer Back-Order: Vendor shall notify the City on the same day the order is placed if the item is out of stock, or if the manufacturer has the item on back-order. The City is authorized to use other sources to secure the item when not available from the vendor.
• Product Substitutions or Discontinuations After Award: Substitutions after award will not be permitted without prior written authorization from Detroit Animal Care and Control. Substitution, if allowed, must be billed at or below the contract price.

Product Packaging

Products shall be delivered to the designated site in fully labeled, original containers.

Delivery

• All supplies/materials are to be delivered F.O.B. Destination to the Detroit Animal Care & Control designated locations. Cost of packaging, freight, delivery, handling and incidental charges shall be included in the bid. No Fuel Surcharges are allowed.
• Delivery must be made within five (5) calendar days after the order is placed. All orders must be shipped completely unless arrangements for partial shipments are made in advance.
• Delivery Schedule shall be Sunday through Saturday, 9:00 a.m. to 3:00 p.m.
• Delivery Ticket/Packing Slip: Vendor shall provide, with each delivery, a delivery ticket and/or packing slip listing the description of each item, product name, lot number, expiration date, quantity, unit price and purchase order.

Price Sheet

Vendor should provide unit pricing for items they are bidding on the attached price sheet. The estimated annual quantities listed are estimates only and do not guarantee commitment to purchase in those amounts. A copy of your current standard commercial catalog or price list should be included with your submission.

Respondents must register in Bonfire (EUNA Procurement) to download bid documents and submit bids. Quotes must be uploaded in Bonfire on or prior to **Monday December 7, 2026 @ 4:00 PM EST**. Late and/or emailed quotes will not be accepted.

Questions about the specifics of this RFQ must be asked within the Bonfire Messages interface for the bid. Questions asked via phone, email, and/or other means will not be answered.

If a contract is awarded as a result of this RFQ, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be for two (2) years with an one (1) year renewal option. The City anticipates one or multiple awards as a result of the RFQ.

One or Multiple Awards will be made on a low bid basis, as determined by the City of Detroit based on contractor's ability and equipment as described in the specification.

**Required** forms include the *Certificate of Authority*, *Affidavit of Disclosure of Interests*, *Non-Collusion Affidavit*, and three (3) years of financial information.

Proposals will only be accepted by those firms demonstrating a minimum of three (3) years of experience providing services at the same, or similar, scope.

No bid shall be withdrawn for 90 days from submission deadline.