Annual Contract for Boardroom AV Equipment Maintenance & Service Agreement

The San Antonio Water System is soliciting proposals for a vendor to provide AV and Video Production Systems Engineering, Support and Maintenance.

The intent of these specifications / scope of services is to describe the minimum requirements for the annual agreement for the purchase of support for SAWS board meetings and other related AV needs such as but limited to conference room and board meeting hardware upgrades or installs.

The selected vendor will provide support and on-going maintenance from small conference rooms to multi-camera, multi-room live TV production control systems.

**Current Hardware in Need of Support.** Note: Support and Maintenance in this contract is not limited to the current hardware. Vendor will provide upgrade recommendations and future hardware should be considered for support purposes. [...]

Supporting manufacturers including but not limited to Shure, Crestron, Sennheiser, Cisco, Tricaster and etc.

PLEASE SEE SAWS LOCATIONS UNDER ATTACHMENT TAB

Bids must be received **Electronically or by Sealed Bid** in the Purchasing Office by date and time specified, and then publicly opened and read aloud. Sealed Bids that are either mailed or delivered must be enclosed in a sealed envelope, addressed to the Director Purchasing, and have the bid number, bid name, closing date, and company name clearly marked on the outside of the envelope.

Electronic Bids can not be accepted after the specified date/ time. Sealed Bids received late will be returned; they will not be opened nor considered in the evaluation of the bid.

The period of acceptance of this bid will be **90 calendar days** after the bid opening date.

Contract shall begin Date of Award and shall terminate one (1) year later. For Annual Contracts the quantities on the Price Schedule will be ordered on an as needed basis.

This Contract may be renewed for up to four (4) additional one (1) year periods under the same terms and conditions by mutual agreement of the parties.

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