Z2FF-FCI El Reno-Replacement of Housing Unit HVAC Systems

THIS IS A SOURCES SOUGHT NOTICE FOR MARKET RESEARCH PURPOSES ONLY. THIS IS NOT A SOLICITATION, REQUEST FOR PROPOSAL (RFP), OR INVITATION FOR BID (IFB). A SYNOPSIS OF PROPOSED CONTRACT ACTION WILL BE POSTED AT A LATER DATE WHICH WILL PROVIDE INSTRUCTIONS FOR BIDDERS TO RESPOND TO THIS OPPORTUNITY.PLEASE DO NOT RESPOND TO THIS NOTICE IF YOU ARE NOT SERIOUSLY INTERESTED AND IF YOU DO NOT PERFORM THIS REQUIREMENT. IT WILL DELAY THE POSTING OF THE SOLICITATION DUE TO FURTHER MARKET RESEARCH THAT WILL BE REQUIRED.

The Federal Bureau of Prisons (FBOP) is conducting market research to determine the availability and capability of qualified contractors to perform a design-build construction project at FCI El Reno, Oklahoma. Responses will be used to assist in determining the appropriate acquisition strategy and potential socioeconomic set-aside determination. The Government anticipates issuing a solicitation following completion of market research. Responses must be received no later than 2:00 PM Central Time (CT) on November 17, 2026.

Project Location: FCI El Reno, 4205 Highway 66 West, El Reno, OK 73036

NAICS Code: 238220 - Plumbing, Heating, and Air Conditioning Contractors; Small Business Size Standard: $19.0 Million

Project Description

The Federal Bureau of Prisons anticipates issuing a Firm-Fixed-Price Design-Build Construction Contract for the replacement and modernization of HVAC systems serving five (5) inmate housing facilities at FCI El Reno. The project consists of providing all design, engineering, labor, supervision, materials, equipment, testing, commissioning, and incidental work required to replace aging direct expansion (DX) cooling systems with a modern chilled-water system serving Housing Units A, B, C, D, and the Special Housing Unit (SHU). Work includes removal and disposal of ten (10) existing DX condensing units and associated equipment; design and installation of ten (10) new air-cooled packaged chillers; installation of ten (10) new chilled-water cooling coils; construction of five (5) chiller equipment pads and five (5) temporary chiller landing pads; installation of chilled-water piping systems; electrical distribution modifications and upgrades; installation of five (5) temporary cooling connection stations and five (5) temporary shore-power connection stations; BAS/DDC controls integration; contractor-provided temporary cooling services during phased construction; and all testing, adjusting, balancing (TAB), commissioning, startup, training, and closeout activities. Work will be performed within an occupied, secure federal correctional institution and will require strict compliance with institutional security requirements. 

Submission Instructions

Interested contractors shall complete the attached questionnaire and submit it via email to Jose Dominguez at jdominguez@bop.gov. Responses must be received no later than 2:00 PM Central Time (CT) on November 17, 2026. Vendors are also encouraged to add their name to the Interested Vendors List in SAM.gov.