DESCRIPTION
The Cincinnati Veterans Administration Medical Center (VAMC) has a requirement to provide Temporary Bulk Oxygen Rental & Support Services for Medical Gas Line Repair.
The intention of this Sources Sought is to obtain information only. Please do not send a proposal.
Requested information:
To aid acquisition planning, we re seeking capable and interested firms for the information requested. If your firm meets the criteria please send the point of contract (ronald.heidemann@va.gov) the following, via email:
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1. Contract Title. Temporary Bulk Oxygen Rental & Support Services for Medical Gas Line Repair
2. Background. Provide a turnkey temporary bulk oxygen supply and services (rental tank, transport, installation, line hookup, controlled shutdown/bleeding, monitoring, and removal) to maintain uninterrupted oxygen service while VA performs a pin hole leak repair in the hospital s piped oxygen system. Work shall comply with VHA Directive 7515(1) and NFPA 99 Health Care Facilities Code requirements for medical gas systems
3. Scope: The Contractor shall furnish all rental equipment, labor, materials, transport, and qualified personnel to:
Deliver and set a temporary bulk liquid oxygen (LOX) tank with vaporizers and regulators sized for hospital demand.
Connect the temporary supply to the hospital oxygen pipeline (via EOSC/auxiliary connection or source valve), including gauges, check valves, and isolation devices; verify pressure, purity, and flow stability per NFPA 99 Chapter 5.
Coordinate and execute a controlled shutdown and bleeding of affected lines, isolate zone valves, and validate alarm behavior with VA Clinical Engineering and Respiratory Therapy.
Monitor supply, pressure, and alarms throughout the outage; maintain contingency oxygen cylinders for clinical areas at risk.
Support VA repair team during line replacement/brazing and re-qualification (e.g., leak tests, purity checks, pressure verification), then transition back to the permanent bulk system and remove temporary equipment.
4. Specific Tasks :
Temporary LOX tank with vaporizers sized to meet peak hourly demand; provide pressure regulating, relief, and check devices; all oxygen service compatible, oil free.
Auxiliary/EOSC connection hardware, hoses, and valves compliant with facility EOSC design; include filtration as required. (NFPA 99 2024 emphasizes auxiliary connections for emergency preparedness.)
Alarm interface: ensure master and area alarms receive accurate signals during temporary supply (low pressure, source changeover).
Performance. Delivery requirements are met:
Following VA repair and verification, transition back to primary bulk supply; execute valve re opening sequence, purge procedures, re pressurization, and alarm validation; document test results.
Remove temporary equipment and restore site; submit as left drawings, pressure logs, and certification reports if applicable.
6. Place of Performance.
Cincinnati VAMC, 3200 Vine Steet, Cincinnati, Ohio 45220
7. Delivery:
Cincinnati VAMC
3200 Vine Street
Cincinnati Ohio 45220
