Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.205, as supplemented with additional information included in this notice.

i. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

ii. The solicitation number assigned to this action is W912J2-27-Q-042147. The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618.

iii. This requirement is unrestricted with an applicable NAICS Code of 721110.

iv. Please send proposals In Accordance With (IAW) the attached Statement of Work.

v. The Wisconsin Army National Guard (WIARNG) is seeking a contractor to provide lodging, conference and meeting space, audio-visual (A/V) support, and catering for a post-demobilization Yellow Ribbon Reintegration Event supporting the 121st Field Artillery Regiment and 108th Forward Support Company in the Wisconsin Dells, Wisconsin area.

vi. The period of performance shall be from 8 January 2027 (setup) to 10 January 2027. Lodging will be for the night of Saturday, 9 January 2027.

vii. Evaluation will be based on the lowest price offeror meeting or exceeding the requirements specified in the Statement of Work. To be considered, all bids must include:
1. A narrative demonstrating conformance to the Statement of Work.
2. A completed bid sheet detailing all costs.

viii. A firm-fixed-price contract award is anticipated.

4. Key Requirements from Statement of Work

• Event: Post-Demobilization Yellow Ribbon Reintegration Event
• Dates: 9–10 January 2027 (with setup access on 8 January 2027)
• Location: Wisconsin Dells, Wisconsin area
• Attendance: Approximately 500 personnel
• Lodging: 205 double-occupancy rooms for the night of 9 January 2027.
• Meeting Space:
  • Day 1 (Jan 9): General Session Room for 500, Resource Fair Room, Registration Foyer, Confidential Privacy Room, and two separate childcare rooms (Child/Youth and Infant/Nanny).
  • Day 2 (Jan 10): Six breakout rooms for 100 each, Registration Foyer, and two childcare rooms.
• A/V: Professional A/V support as specified for all session rooms, including projection, microphones, and high-density Wi-Fi for 500+ users.
• Catering: Continuous beverage service and scheduled snack service on both days for adults and childcare areas.
• On-Site Support: A dedicated on-site event coordinator must be provided by the contractor.

5. Instructions to Offerors

i. Quotes in response to this solicitation MUST include the Offeror's CAGE Code or DUNS Number.

ii. All contractors shall be registered in the System for Award Management (SAM) at www.sam.gov to be eligible for contract award.

iii. Submit offers via email to the Primary Point of Contact. Telephonic inquiries will not be accepted.

iv. Quotes must be received no later than 15 November 2026 at 12:00 PM CST. Offers received after this time may not be considered.

v.  Questions may be submitted via email  until  05 November 2026 at 10:00AM CST.  Answers will be posted by COB 10 November 2026.