RFP - ADA Beach Accessibility Mat

The Town of Dauphin Island (hereafter called "Town") is requesting sealed bids from qualified vendors for the purchase of ADA‑compliant beach accessibility mat systems.

The purpose of this project is to improve public beach accessibility by installing roll‑out accessibility mat pathways across sandy areas from beach access points toward the shoreline. The mats will provide improved access for individuals with mobility impairments, including those who use wheelchairs.

This project is funded by a grant awarded to the Town by a private corporation. Total procurement cost shall not exceed **$30,000**.

• Provide modular beach accessibility mat sections.
• Provide 4 angle kits (specific angles needed by the Town to be supplied later).
• Provide anchoring hardware suitable for sandy environments.
• Provide connection hardware for extending pathways.
• Deliver materials to designated Town location within 30 days after issuance of purchase order unless otherwise approved by the Town.
• Total cost of all components and delivery not to exceed **$30,000**.

Proposed products must meet or exceed the following minimum specifications:

• Mat Width: 60 inches (5 feet).
• Mat Length: 50 feet per section.
• Material suitable for marine and coastal environments.
• Material durable enough to withstand nearly continuous pedestrian and non-motorized wheeled traffic.
• Slip‑resistant surface suitable for pedestrian and non-motorized wheeled traffic: wheelchairs, strollers, beach access chair, walkers, etc.
• UV‑resistant construction.
• Modular sections capable of connecting to extend pathway length.
• Anchoring system suitable for sand environments.
• System shall be ACCESSMAT by AccessRec or approved equal. Any proposed equal product must demonstrate compatibility with the Town's existing ACCESSMAT sections and connectors and must meet or exceed all technical specifications listed herein. Documentation demonstrating compatibility and compliance must be submitted with the bid.
• Vendor must provide documentation demonstrating compliance with applicable ADA/ABA accessibility standards for beach access routes.

The Town intends to purchase approximately 14 mat sections and 4 angle kits, subject to final pricing. The Town reserves the right to adjust quantities in order to remain within the $30,000 project budget.

Town of Dauphin Island, Public Works Department/Attn. James Stokes, 404 Lackland Ave, Dauphin Island, Alabama 36528

Bids shall be submitted in **sealed envelopes** with the following information on the front of the envelope: contractor's complete name, address, & phone number, and "2026 ADA Beach Mat Bid".

The following information shall be provided in the submitted packet:

• Product description and technical specifications to include manufacturer's product literature, indicating materials used, and other information required to demonstrate compliance with specified requirements.
• Pricing per mat section and per angle kit.
• Estimated delivery schedule.
• Warranty information.
• Three references from other municipalities that have purchased your mat.

Sealed bids will be received by the Town of Dauphin Island until **November 24, 2026 at 1 pm (CST)**, at Town Hall located at 1011 Bienville Blvd., Dauphin Island, Alabama 36528. Bids will be publicly opened and read aloud immediately thereafter.

Evaluation criteria

• Compliance with technical specifications.
• Cost effectiveness.
• Product durability and warranty.
• Vendor experience with coastal or municipal projects.
• Delivery timeline.