RFP - Glacier Campground

The City of Valdez Parks, Recreation, and Cultural Services Department is soliciting proposals from qualified individuals or firms to operate and manage the Valdez Glacier Campground. The Operator selected will be responsible for seasonal campground operations in accordance with the terms outlined in this Request for Proposals (RFP).

The City intends to enter into an operating agreement for an initial term of two (2) years. Upon satisfactory completion of the second year, the City may, at its sole discretion, extend the Agreement for an additional three (3) years, subject to mutual written agreement of both parties.

The campground offers 110 campsites, including 20 electric sites, 89 non-electric sites, and one large group campsite. An additional electric site is designated for the campground host.

The City of Valdez owns the campground and associated infrastructure. To ensure consistent supervision, maintenance, and visitor services during the operating season, the City contracts with a private operator to manage day-to-day campground operations.

The selected Operator shall provide all labor, supervision, materials, and services necessary to operate and maintain the campground, including facility and janitorial maintenance, site supervision, resource protection, visitor services, and fee collection.

The Operator will be authorized to collect approved user fees in accordance with the terms of the operating agreement.

The Valdez Glacier Campground is intended to remain primarily natural and minimally developed. Optional services that are consistent with the campground's character may be proposed and are subject to City approval. Proposers shall clearly identify any optional services in their submission for consideration during the evaluation process.

As compensation for the opportunity to operate the campground, the Operator shall remit to the City five percent (5%) of Net Revenue generated from campground operations.

The Operator shall be responsible for the day-to-day management, operation, and oversight of the campground during the operating season. Services shall include, but are not limited to, the following:

• Management of campground access and site usage
• Visitor information and customer service
• Monitoring of campground conditions and user compliance with posted rules
• Perform routine maintenance of campground facilities, structures, signage, and grounds to ensure they remain safe, clean, and in good working condition
• Provide regular janitorial services for restroom facilities and associated infrastructure
• Conduct routine litter and trash collection throughout the campground.
• Maintain a 20-foot-wide cleared area around the well through regular brushing and vegetation removal.
• Perform mowing and brushing of the septic field as necessary to maintain proper access and operation.
• Transfer all applicable campground utility accounts into the operator's name prior to the start of each operating season and assume responsibility for associated utility expenses throughout the operating season.
• Maintain, clean, and service all restroom and shower facilities to ensure they remain sanitary and operational
• Regularly monitor RV dump station and notify the City when pumping services are needed.
• Notification to appropriate authorities in the event of emergencies or serious violations

At a minimum, the campground shall be open to the public from seven (7) days prior to Memorial Day through seven (7) days after Labor Day each year of the Agreement.

Submission

Proposals must be received by the City no later than **4:00 p.m., Alaska time, on November 30, 2026**. Proposals may be submitted either in hard copy or electronically. Hard copy proposals shall be delivered or mailed to the Issuing Office identified in Section 2.1. Electronic proposals shall be submitted in **PDF format** to the designated City email addresses listed in Section 2.2. Proposals received after the deadline stated will not be considered.

Proposals shall remain valid and subject to City acceptance for sixty (60) days following the proposal deadline.

Evaluation Criteria

• Operations Plan – 40 Points
• Qualifications and Capacity – 20 Points
• Compensation to the City – 20 Points
• Responsiveness and Completeness – 20 Points

**Bid security** in the amount of 5% of the total bid is **required**.

Proposers may schedule a facility walk-through by contacting the Issuing Office. All travel expenses associated with the walk-through shall be the responsibility of the proposer.