26-139 - Rental and Weekly Delivery of Linens, Mats, and Janitorial Supplies for Various DMV Offices in the Operation Division (OPS)

Rental and weekly delivery of linens, mats, and janitorial supplies for various DMV offices in the Operation Division (OPS). Term: thirty-six (36) months (see Schedule of Events for proposed start date of contract). See Exhibit A, Scope of Work, for a complete description of services.

The Contractor agrees to provide the Department of Motor Vehicles (DMV) all labor, tools, materials, equipment, and travel necessary to perform rental and weekly delivery of linens, mats, and janitorial supplies for various DMV offices in the Operation Division (OPS) for the term of this Agreement.

The services shall be performed at various DMV Reporting Unit (RU) locations identified in Exhibit F.

The services shall be performed during DMV business hours, Monday through Friday between 7:00AM and 3:00PM, except on state holidays or as indicated at the DMV's website https://www.dmv.ca.gov/portal/holidays/, unless otherwise arranged and approved by the DMV Project Manager.

Contract Transition

The first two (2) weeks and the last two (2) weeks of this Agreement term are hereby identified as "Contract Transition" for transitioning the performance of services under existing agreements to new agreements with different contractors (when applicable) in order to prevent service interruptions.

General

• The Contractor shall meet with or email the DMV Project Manager at each location to coordinate delivery time frames and to determine types, quantities, sizes, name tags, and colors of items to be delivered at the start of this Agreement.
• The Contractor shall provide a container for each location to place soiled items into at no additional charge to the DMV.
• The Contractor shall pick up soiled materials and mats from designated areas and replace items with clean and sanitized linens, wiping materials, and mats.
• Cleaned mats shall be placed in the exact location from where they were originally removed.
• The Contractor shall provide weekly statements denoting all charges and changes as applicable.
• The Contractor shall obtain the signature from the DMV Project Manager during each weekly service.
• There are two (2) locations that require special cleaning requirements: Printing Services (RU# 034) and Mail Operations (RU# 028).

Your bid must be submitted via email (the DMV will not accept a mailed or hand-delivered bid).

Bids shall be emailed in non-fillable PDF format (one [1] file that includes all required bid documents) to DMVBIDS@dmv.ca.gov. Emails shall not exceed one hundred (100) megabytes (MB) in size.

The final selection shall be made on the basis of the lowest responsible responsive bid.

Written questions regarding IFB are due by 10/23/2026 4:30 pm. Date of bid opening: 11/10/2026 10:00 am. Proposed start date of contract: 1/1/2027.

Insurance: Commercial General Liability not less than $1,000,000.00 per occurrence; Automobile Liability not less than $1,000,000.00 combined single limit per accident; Pollution Liability not less than $1,000,000.00 per claim; Worker's Compensation employer liability limits of not less than $1,000,000.00.

Preferences: Small Business Enterprise (SBE) Preference and Non-Small Business (Non-SB) Preference. Incentive: Disabled Veteran Business Enterprise (DVBE) Participation Incentive.