SMDOT Elevator Maintenance

Provide turnkey maintenance, inspection, and repairs services to elevators or wheelchair lifts/conveyance equipment at Santa Monica Department of Transportation. All materials associated with this contract provided by the bidder shall be new, unused and shall conform to Original Equipment Manufacturer standards.

All work will be performed at SMDOT’s administration and maintenance facilities located at 1620 6th Street. SMDOT owns and operates 2 passenger elevators and 1 freight elevator as follows:

• 1 – Hydraulic Independent elevator, Model AAK137
• 1 – Hydraulic Montgomery elevator, Model AA2986
• 1 – Hydraulic Otis Elevator, Model AEP227

Provide monthly service to regularly and systematically examine, adjust, lubricate as required, when conditions warrant, repair or replace the following assemblies and components provided that at the time the bid is awarded, they exist on the equipment to be serviced. The items below are inclusive of all associated items and components.

• Traction machines components
• Hydraulic pump unit components
• Governor
• All idler sheaves
• Controller components
• Selector components
• Hoist way door interlocks or locks and contacts
• Hoist way limit switches and other switches
• Guide shoes, rollers or replaceable lines
• Buffers (spring or oil) buffer switchers, seals and packing
• Automatic power operator door operator and associated components
• Car and counterweight safety mechanisms and load weighing equipment
• Fixtures, re-lamp signals
• Traveling cables for elevator operations and elevator control wiring in hoist way and machine room
• Motor and motor generator components, inclusive of all associated items
• Lubricants compounded to rigid specifications, selected and tested for the service conditions required.
• Lubrication of guiderails (car and counterweight) except wear dry rails are required
• Periodic cleaning of elevator pit(s), including draining of the gear case and refilling with new gear oil
• Labor and material to periodically equalize tension on the hoist cables, replace all cables
• Check dispatching systems during regular working hours and make the necessary tests to ensure that all circuits and time settings are adjusted to provide, subject to the limitations other equipment, the best possible overall service.
• Maintain a supply of replacement parts in a local warehouse

Bidder agrees to maintain a ready supply of frequently used replacement parts and lubricants to meet the specific needs of the equipment during the term of the contract to be accessed during the routine maintenance services.

Ensure each elevator equipment phone unit(s) is correctly transmitting / communicating with 24 hour dispatch center. If required, program and repair.

Conduct annual no load test and annual pressure relief valve test.

Provide 24-hour service, year-round dispatching service includes 24-hour answering of any elevator phone unit at no additional charge. [...] The response time shall be one (1) hour during normal business hours.

**Electronic submissions only** through the City's e-Procurement Portal, OpenGov. Bids must be received by **November 9, 2026, 3:00 pm** Pacific Time. Late bids will not be accepted.

Bidders must possess a valid **C-11** California contractor’s license at the time the bid is submitted or be otherwise deemed qualified to perform the work specified.

The award, if any, will be made to the best bidder(s). The City may utilize some or all of the following criteria:

• Price.
• The quality of the material or services offered.
• The ability, capacity, and skill of the bidder(s) to perform the contract or provide the materials or services.
• The capacity of the bidder(s) to perform the contract or provide the service promptly, within the time specified, and without delay or interference.
• The sufficiency of the bidder’s financial resources.
• The character, integrity, reputation, judgment, training, experience, and efficiency of the bidder.
• The ability of the bidder(s) to provide such future maintenance or service as may be needed.

A *Payment Bond* is required from the successful bidder if the award amount is >$25,000. A *Certificate of Insurance* identifying the specific project or job and naming the City of Santa Monica as additional insured is required from the successful bidder.