RFQ 2027-03 - Architectural & Engineering Related Consultant Services for the William J. Pitkin Community Center & Senior Center Addition

The Town of Wethersfield, Connecticut ("Town") is seeking qualifications for an architectural and engineering consultant team to develop design development plans for the construction of a roughly 10,000 square foot addition to the William J. Pitkin Community & Senior Center with limited sitework and extended drive design. Borings, geotechnical reports and surveys, in addition to environmental consultants for the purpose of inspections, testing and specifications are to be included.

Partial funding for design has been secured through the Community Investment Funding (CIF) program administered by the Connecticut Department of Economic and Community Development (DECD). The remainder of the cost will be provided by the Town.

Phase one of this solicitation includes, and the Consultant shall provide comprehensive Architectural/Engineering services for the preparation and support of schematic design and design development plans, specifications, estimates, building code compliance, and space planning services or studies. Phase two of this solicitation is contingent on funding for construction. If funding for construction is secured, Phase two services include the construction documents phase of design, bidding assistance, and construction administration.

Scope of Work

• Review (and refine, if needed) conceptual designs for addition
• Create preliminary designs during schematic design process, as necessary
• Complete any required existing facility surveys (borings, geotechnical reports and surveys, in addition to environmental consultants for the purpose of inspections, testing and specifications)
• Hazardous material survey and abatement plan, if necessary
• Civil Engineering, Traffic Engineering & Landscape design in accordance with Town of Wethersfield Improvements Standards
• Geotechnical and Structural Engineering
• Mechanical, Fire protection and Electrical Engineering
• Telecommunications/Data Design/Technology Equipment
• Any other specialty consultants necessary to provide a complete and usable facility
• Furnishings, fixtures, and equipment design; Interior design
• Exterior hardscapes
• The timely and accurate drafting, preparation, and submission of all required documentation to ensure maximum CIF/DECD reimbursement
• Perform detailed cost estimating for each phase of design and for construction, value engineering, scheduling, constructability reviews and planning.
• Create design development phase drawings and specifications
• If the project moves forward, create construction documents, provide bidding assistance and provide construction administration to project completion.

Project Deliverables

Phase one of the project shall include Schematic Design and Design Development Drawings and Specifications for the construction of a roughly 10,000 square foot addition to the William J. Pitkin Community & Senior Center with limited sitework and extended drive design. Estimating, scheduling, value analysis, and constructability review is to be included in phase one services.

If the project proceeds to phase two, the phase two deliverables shall include Construction Drawings and Specifications, and detailed estimates of probable construction costs.

**Submission:** Architect's responding to this Request for Qualifications must submit to the Town of Wethersfield five (5) copies and one (1) digital copy of their Proposal no later than **2:00 p.m. December 17, 2026**. Include one (1) digital copy of your proposal on a USB flash drive with your proposal package. Packages are to be sealed and clearly marked (RFQ 2027-03 - Architectural and Engineering Related Consultant Services for William J. Pitkin Community and Senior Center).

**Mandatory** walkthrough: Attendance at one of the two scheduled walkthroughs mandatory.

**Selection:** The Town of Wethersfield shall determine at least three but no more than five responding firms as the most qualified. After the interview, the shortlisted firms will be invited to submit a fee proposal. A fee proposal should NOT be submitted with the firm's initial qualification package.

**Contract:** The form of contract shall be a modified version of the AIA B133-2019. The Town of Wethersfield will award the contract for the project to one firm.

Insurance:

• General Liability: **$1,000,000** per occurrence/**$2,000,000** general aggregate
• Professional Liability: **$5,000,000** per claim/**$5,000,000** annual aggregate
• Auto Liability: **$1,000,000** combined single accident
• Workers Compensation: Statutory, as well as Employer Liability: **$500,000/$500,000/$500,000**
• Umbrella/Excess Liability: Over General Liability, Auto Liability, and Employer Liability, at minimum of **$5,000,000** per occurrence/aggregate.