Project Manager for Fire Services-Renovations to Fire Station and Logistics Building

Newton County Board of Commissioners is accepting electronic, sealed proposals from qualified firms to provide Construction Project Management Services for fire station and logistics building renovations.

The purpose of this Request for Proposal is to solicit proposals for qualified construction project manager that will be responsible for managing all project activities for the renovations to the fire station and logistics building.

This scope defines owner representation and project management services for Newton County Fire Service capital projects delivered through a design-build contract. The project manager will coordinate design, budget, schedule, construction, and turnover so the County can make informed decisions and receive facilities ready for fire service operations. [...]

Project initiation and controls

Establish a project management plan and controlled logs for decisions, action items, risks, issues, design comments, submittals, requests for information, permits, proposed changes, commitments, payments, and closeout items. Maintain an organized project record accessible to the County. [...]

Design phase services

Convene design progress meetings, maintain an action and decision log, and distribute minutes. Track the design schedule, flag emerging constraints promptly, and recommend corrective actions in writing. [...]

Preconstruction and guaranteed maximum price

Evaluate the proposed GMP and supporting assumptions, exclusions, allowances, contingencies, alternates, unit prices, schedule, and scope reconciliation. Compare it with the approved budget and design documents; document exceptions and provide a written recommendation to the County before any award or amendment. [...]

Construction phase services

Conduct regular progress meetings and site visits at a frequency established in the project authorization. Document observed progress, deficiencies, open decisions, and follow-up actions. [...] Review the schedule of values and monthly payment applications against observed progress, stored material support, approved changes, and contract requirements. Provide a written payment recommendation to the County. [...]

Completion and turnover

Coordinate a final walk-through and closeout log. Recommend final acceptance and payment only after reviewing required corrections, documentation, releases, and other contract closeout conditions. Deliver the complete project record and a final summary of budget, schedule, changes, unresolved matters, and warranty contacts.

Reporting and deliverables

• Initiation: Project management plan; baseline scope, budget, milestone schedule, stakeholder and approval matrix.
• Design: Consolidated review comments and disposition log for each design stage; estimate and schedule assessments; meeting minutes and decision log.
• Preconstruction: Written GMP evaluation and recommendation; procurement and phasing review; preconstruction meeting record.
• Construction: Monthly status report covering schedule, budget, commitments, changes, payments, risks, decisions, and next actions; current project logs and meeting minutes.
• Closeout: Punch list and turnover checklist; final project report and organized electronic project record.

Submission

All proposals must be submitted through the electronic submission portal at https://co-newton-ga.bonfirehub.com/portal/?tab=login. The maximum upload file size is 1 GB. Proposals received after the due time will not be accepted. All of the PRICE PROPOSAL RESPONSES should be loaded into the portal under "Price Proposal" ONLY. Telephone, Telegraphic or Facsimile proposals will not be accepted.

The proposal submitted may be no longer than one hundred (100) pages, including all text, charts, photographs and resumes. Required files: *Technical Proposal* (PDF) and *Pricing Proposal Form Only* (PDF).

Evaluation criteria

• Background (15 Points)
• Project Team & Staffing (15 Points)
• Related Experience (15 Points)
• Overall Project Approach (25 Points)
• References (15 Points)
• Cost of Services (15 Points)

Insurance

Comprehensive General Liability and Commercial Automobile Liability with limits of no less than **$1,000,000.00** per occurrence; Statutory Worker's Compensation Insurance, including **$1,000,000.00** employer's liability insurance. Prime firms and any sub consultants must have a business license and be fully insured.

Contract term

The Contract term will be for one (1) year with up to four (4) one (1) year optional renewal. Submitted proposals shall be valid for a period of ninety (90) days from the proposal due date.