FY27 ACHD Commuteride Light Duty Vehicle Maintenance (LDVM) and Repairs Re-Bid

The Ada County Highway District (ACHD) seeks competitive Requests for Proposals (RFP) from firms to provide preventive maintenance, comprehensive vehicle safety inspections, mechanical and electrical repairs, and vehicle transportation services for the ACHD Commuteride vanpool fleet. Services shall include routine and scheduled maintenance, diagnostics, authorized repairs, and vehicle pickup and return, performed in accordance with applicable manufacturer specifications and ACHD requirements to ensure vehicle safety, reliability, and minimal disruption to commuter operations.

ACHD seeks a contractor to provide preventive maintenance, documented safety inspections, common mechanical and electrical repairs, and vehicle transport for the Commuteride vanpool fleet. Services shall follow the applicable vehicle manufacturer specifications and service procedures and the requirements below. The contractor shall coordinate work with ACHD to minimize interruption of passenger service.

Background and fleet coverage

Approximately 112 vehicles owned and/or operated by ACHD Commuteride form the estimated fleet covered by this contract. Vehicles average approximately 18,000 miles annually for planning purposes. [...] Pricing groups are the 2018–2023 Honda Odyssey, 2015–2021 Ford Transit 3.5L turbo, and 2026–2027 Ford Transit 3.5L non-turbo.

Vehicle transport and custody

The contractor shall coordinate pickup and return delivery for scheduled and unscheduled service at ACHD-designated locations, including Boise, Meridian, Kuna, Star, Emmett, Nampa, Caldwell, Ontario, Garden Valley, and Mountain Home. Identify arrangements to access MATES, Gowen Field, and Mountain Home Air Force Base, subject to each site's access requirements.

Service scheduling and turnaround

Routine maintenance and common repairs shall be completed, and the vehicle returned within 24 elapsed hours after pickup or delivery to the service facility, whichever first places the vehicle in contractor custody, provided the work has been authorized. More complex repairs shall not exceed 48 elapsed hours without written ACHD approval.

Warranty and covered work

Materials and workmanship shall conform to the contract and be free from defects for at least 4,000 miles or 90 days after completion, whichever occurs first.

Required proposal information and attachments

Proposals shall include completed cost forms; proposed facilities/subcontractors and location coverage; technician qualifications; normal/weekend/emergency hours; scheduling and escalation contacts; transport and military-site access arrangements; proposed oils, filters, tires, and battery specifications/warranties; electronic reporting capability; and clearly identified exceptions.

Sealed proposals for FY27 ACHD Commuteride Light Duty Vehicle Maintenance (LDVM) and Repairs Re-Bid will be received within the Ada County Highway District (ACHD) eProcurement portal, https://procurement.opengov.com/portal/achdidaho, until **3:00 pm (local time), Wednesday, November 18, 2026**, at which time the proposals will be publicly opened via Zoom. All proposals must be electronically sealed and submitted via ACHD's eProcurement portal. Manual/Paper bids will be deemed non-responsive.

All questions or requests for clarification regarding this Request for Proposal (RFP) [...] must be submitted in writing through the "Question and Answer" section of the ACHD eProcurement Portal.

The successful Bidder may be required, upon issuance of the Notice of Award, to furnish supply, material, payment, and performance bonds, each in an amount equal to one hundred percent (100%) of the total Contract value. No such bonds shall be required at the time of bid submission.

The Purchase or Service Agreement contract will be awarded to the highest ranked respondent submitting complying with the procurement procedures and best meeting the specifications for the goods or services sought to be procured.

The successful respondent must execute an Agreement with ACHD within 15 days after award by ACHD. Award of a contract pursuant to this procurement may be delayed, without penalty, for up to sixty (60) calendar days after the date of submission.

Prices shall remain fixed for the agreement period.