Carpet, Vinyl, and Luxury Vinyl Tile Flooring (LVT) – City and Housing Properties

The City of Iowa City is requesting proposals from qualified vendors to provide:

Carpet, Vinyl, and Luxury Vinyl Tile Flooring (LVT) – City and Housing Properties

The City of Iowa City is soliciting proposals from qualified Vendors to provide carpet, vinyl, and luxury vinyl plank/tile replacement services and installation services on an as-needed basis for City of Iowa City properties, Iowa City Housing Authority properties, and Iowa City Affordable Housing properties.

All services shall be provided in accordance with the terms, conditions, and specifications set forth in this Request for Proposal (RFP).

The project is divided into the following two Packages based on the type of property being serviced:

• Package 1- City Properties: City-owned, leased, or otherwise controlled properties, including facilities operated by any City department.
• Package 2- Housing Authority Properties and Iowa City Affordable Housing Properties: Housing Authority and Iowa City Affordable Housing properties as needed (See Appendix E). Appendix E details the flooring items and additional instructions.

During the contract term, the City may request additional properties or services reasonably related to flooring materials, removal, preparation, replacement, and installation, subject to the terms of the contract.

The Vendor shall provide all flooring materials, labor, equipment, supplies, and related services necessary to complete each authorized flooring project. All materials shall be new, unused, and suitable for the intended application. Installation shall comply with the manufacturer's written instructions, applicable building codes, and recognized industry standards.

The Vendor shall provide a minimum one (1) year warranty on workmanship, including all work required to complete the specified flooring replacement and installation.

Upon completion of each project, the awarded Vendor shall conduct a final inspection of the completed work and prepare a punch list identifying any deficiencies requiring correction.

**Submission method:** Proposals must be submitted online via Ion Wave. Faxed, emailed and hard copies of proposals will not be accepted.

**Scoring:** The proposal that accrues the highest point total based on a 100-point scale shall be recommended for award subject to the best interests of the City of Iowa City.

• Relevant Experience, and Years in Business: 40 points
• Pricing and Overall Cost: 35 points
• Materials and Product Quality: 15 points
• Exceptions: 10 points

**Contract term:** This contract is estimated to begin in December of 2026. The contract will have an initial term of one (1) year. This contract may be renewed at the expiration of its term upon sole consent of the City for four (4) additional 1-year periods.

No bid security will be required. Insurance will be required before commencement of work, see Appendix B.

**Required:** Completed *Wage Theft Affidavit* must be signed and uploaded.