Repair Service and Maintenance for Aerial Lifts

The purpose of this Request for Bids (RFB) is to solicit responsive and competitive bids from qualified Bidders to provide the services described in this RFB for the Lead Agency’s benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process.

The State of Iowa seeks qualified contractors to provide preventative maintenance, corrective repairs and annual safety inspections for aerial lifts located at the State of Iowa Capital Complex in Des Moines, Iowa. Equipment may include boom lifts, scissor lifts, articulating lifts, trailer-mounted lifts and other equipment identified in Attachment A.

The Contractor shall furnish all necessary labor, qualified technicians, tools, equipment, materials, replacement parts, testing, and related services required to maintain and restore covered equipment to safe operating condition in accordance with applicable OSHA requirements, ANSI A92 standards, manufacturer specifications, and State facility safety requirements.

Services shall include scheduled preventive maintenance, annual safety inspections, equipment diagnostics, corrective repairs, required functional testing, and documentation of services performed. The Contractor shall promptly notify the Agency of safety-critical deficiencies, provide written inspection and repair reports, and identify recommended corrective actions.

The resulting contract will establish an indefinite delivery/indefinite quantity (IDIQ) arrangement for services ordered by the Agency during the contract term. Equipment may be added or removed in accordance with the contract's established procedures.

Deliverables

• Pre-scheduled Preventative Maintenance (PM) calendar and confirmation notices.
• Inspection reports (PDF) including checklist, deficiencies, recommended corrective actions, and photos.
• Repair orders with parts list and labor hours.
• Annual summary report to include services performed, downtime by unit, recurring defects, recommended capital replacements.
• Equipment service tags applied to each unit.

Bid Submission and Amendments

• Bidders are encouraged to Save Progress frequently, particularly after uploading documents.
• If the Issuing Officer issues an amendment after a bid has been submitted, the Bidder must review and acknowledge the amendment, then certify and resubmit the bid.

All Bidders are required to submit a *Form 22* indicating whether or not they are requesting confidential treatment of specific information within their response.

**Contract Term:** The initial term of the contract will begin no later than November 30, 2026 and end no more than twelve (12) months from the start date of the contract.

The Lead Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to five (5) annual extensions.

The State intends to award one bidder for the service location in Des Moines, IA, State of Iowa Capital Complex.

Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder.