Golf Cart Lease/Rental

A request for quotation is being solicited for a contract for an annual lease of electric golf carts. These carts will be in service at the City's golf course with daily use from mid-March through November. The initial lease term will be March through November of 2027 with the option to renew the contract annually for up to four (4) additional contract periods through 2031.

The City of Ames is accepting bids from qualified vendors for the annual rental/lease of eighteen (18) Lithium Electric Golf Carts and two (2) Gas Utility Golf Carts from March 2027 through November 2027 with the option to renew the annual contract for up to four (4) additional years through 2031.

Minimum specifications for these units have been developed to meet the job requirements and adopted service levels. Individual unit minimum specifications are provided on the attached pages.

All units shall be a current model under standard production by the manufacturer. All units are to be furnished completely with standard equipment and accessories as listed in the manufacturers printed literature, plus additional items specified. All equipment and options must be factory installed where possible.

All items installed by the dealer or subcontractor must be noted by the bidder. Subcontractors and their scope of work shall be disclosed in the bid documents.

The following units are included in this request for quotation:

• 2 ea. Spec E-110-UT: Gas Utility Cart w/ dump, canopy, windshield
• 18 ea. Spec E-110: Lithium Electric Fleet Type Golf Cart

Replacement: If for any reason during the leasing period a cart is damaged or needs maintenance, the bidder shall pick up the damaged unit and replace it with a unit which meets the previously stated specifications within 24 hours of notice from the City of Ames. The successful bidder shall be responsible for all maintenance, repairs, and replacement costs resulting from normal wear and tear, mechanical failures, or defects in materials or workmanship.

All units will be delivered to Homewood Golf Course March 15th-20th, 2027. These units will then be in operation at Homewood until they are picked up, by the bidder, on November 3rd-7th, 2027.

Identical Carts: Fleet carts shall be an identical make, model, and color. The City will not accept a bid providing non-identical units for the primary 18 carts.

**Required:** You must download Specification 2027-042 Golf Cart Lease FY27 under the "Attachments" tab, complete the form and submit the document under the "Response Attachment" tab.

Each bidder shall complete every space in the BIDDERS PROPOSAL column and either mark the "Yes" response line behind each item, or mark on the "Except as noted" line, then clearly indicate any deviation next to the item for which an exception is being taken/offered.

All responses must be submitted before the deadline. No late responses will be reviewed.

No bidder may withdraw their bids for at least sixty (60) days after the scheduled closing time for receiving bids.

The City reserves the right to reject any bid due to unclear proposals and to award bids in the best interest of the City.

The price for any additional renewal years shall not increase more than 3% from the previous year's price.

A 1% local consideration shall be applied to acceptable bids or proposals from businesses located within Ames City limits who pays commercial property tax.

Payment for each unit accepted will be made, from the vendors invoice only, within 10 working days of date of acceptance.

Insurance: General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.