On-Call Architectural Services

The City of Lawrence, Kansas is seeking Statement of Qualifications (SOQ) from qualified firms to provide architectural services for the On-Call Architectural Services contract. The firm(s) selected will enter into contract with the City for the services outlined below for a three (3) year initial contract term ending December 31, 2029, with one (1) 2-year optional renewal ending December 31, 2031.

Professional architectural services may be utilized during the execution of City projects. This agreement allows consultants to assemble team members of comprised of various disciplines to address potential issues, and to commence services immediately upon City’s recognition of the requirement for services.

The City’s usage of the consultants’ services are on an as-needed basis so that if the demand is not there, then the services will not be requested. For each on-call service request, the consultant and the City will agree upon the specific scope of work and cost for that project and a Task Order will be signed. [...] No minimum amount of work is guaranteed under these agreements.

The selected firm(s) may provide services for any phase of work from planning to construction administration. The architectural services provided under this agreement may include, but are not limited to:

• design services for renovation or construction of city facilities
• full range of architectural and engineering services including preliminary studies, public outreach, renderings, drawings, specifications, estimates, scopes of work and other professional services
• construction administration, including submittal reviews, cost estimates, schedule reviews, RFI reviews and response, and change order preparation
• prepare reports that summarize observations, present recommendations, estimate costs of implementation and make conclusions

The responding firms shall offer the following services either in-house or through a sub consultant:

• Architectural
• Structural
• Mechanical, Electrical, Plumbing
• Civil
• Landscape Architecture
• Interior Design
• Sustainability (EV, PV) Design

Consultant will be required to utilize the City’s CPMS (web-based Trimble Unity Construct project management software and communications tool) in meeting the requirements of this contract.

**Submission method:** Bids, and modifications, therefore, must be submitted electronically via the City’s e-Procurement Portal https://procurement.opengov.com/portal/lawrenceks. Bidder's proposal must be received on Tuesday, **November 17, 2026 by 3:30 pm**. Late entries will not be accepted. Email submissions will NOT be accepted.

Consultants must use the *Proposal Forms* provided in Attachment 1 of this RFP.

Evaluation Criteria

• Execution Methodology: 30 points
• Past Performance Information: 30 points
• Narratives of Related Experience: 25 points
• Cost Proposal: 15 points

Three (3) year initial term ending December 31, 2029 with one (1) 2-year optional renewal ending December 31, 2031.

The City may request bidders to provide a presentation of their Response.