Airfield Pavement Management Program

The Kenton County Airport Board (“KCAB”) will receive proposals for Airfield Pavement Management Program at the Cincinnati/Northern Kentucky Int’l Airport (“CVG”).

KCAB is soliciting an RFQ from qualified firms for the Airfield Pavement Management Program at CVG. KCAB intends to select one qualified consultant, or proposed team of consultants and engineers, to provide the requested services. [...] This RFQ is for airfield pavements only.

The Cincinnati/Northern Kentucky International Airport (CVG) is seeking qualified firms to provide professional services for the development and implementation of an Airfield Pavement Management Program (APMP). The objective of this program is to ensure the longevity, safety, and efficiency of the airfield pavements through systematic evaluation, maintenance, and rehabilitation planning. The selected firm will be responsible for conducting pavement condition assessments, developing a pavement management system, and providing recommendations for maintenance and rehabilitation activities.

The successful proposer ("Consultant") must provide the following services, at a minimum:

• The Consultant shall conduct data gathering, generate pavement management system reports, database management, and owner review. Potential additional services include pavement design, bidding assistance, and construction support.
• The Consultant shall provide project management services needed to organize efforts of the project described herein the Scope of Services.
• Inventory – The Consultant shall review and update the established pavement inventory.
• Inspection – The Consultant must conduct a network level inspection of the Airfield in accordance with methodologies set in FAA Advisory Circular 150/5380-6C, Airport Pavement Management Program (PMP).
• Evaluation – The Consultant shall provide a pavement condition assessment and determine the corresponding Pavement Condition Index (PCI).
• Recommendations – The Consultant must make recommendations for maintenance, repair, or reconstruction of pavement areas based on field inspection, evaluation, PCI, and priority.
• Cost Estimates – The Consultant shall generate cost estimates structured on the maintenance, repair, or reconstruction recommendations identified in the evaluation.
• Report – Provide report for Airfield Pavements based on inspections, analysis and recommendations.
• GIS Interface – Selected consultant must provide PCI data in a format that will seamlessly interface with KCAB’s geodatabase for migration into KCAB’s GIS program.
• Common Data Environment - create a common data environment, such as dashboards, to serve as a central repository of PMP analytics and easy access for all CVG staff.
• Other Services – Provide on call training to KCAB staff on an as needed basis.

Potential Additional Scope Items May Include:

• Design Services – Separate design packages may be issued for airfield pavements based on the results of the pavement condition report.
• Development of updated Pavement Condition Numbers for aprons, taxiways and runways.
• The Consultant may be asked to provide bidding services and construction support services.

The selected firm shall develop a 5-year maintenance and rehabilitation plan based on the pavement condition assessment and PMS analysis.

Submission

Responses to this RFQ must be submitted electronically through KCAB’s online bidding system which can be accessed at https://procurement.opengov.com/portal/cvgairport. The completed and signed proposal (together with all required attachments) must be transmitted and received through OpenGov no later than **Thursday, December 3, 2026 at 2:00 pm Eastern Time (ET)**.

Minimum Qualifications

Firms submitting a response must show evidence of qualifications and experience related to successfully performing the requested services on 3 similar projects in the last 5 years. Firms must be qualified to work in the State of Kentucky.

Evaluation Criteria

• Firm's Qualifications & Experience: 15 points
• Key Staff Experience & Availability: 30 points
• Project Execution: 25 points
• Innovation and Value-Added Services: 30 points

At CVG’s sole discretion, follow-up interviews may be conducted with one or more Firms.

Proposals in response to this RFQ must indicate it is valid for a period no less than one hundred twenty (120) days from the closing date.

The DBE requirements of 49 CFR Part 26 apply to this Contract.