Letcher County 5076 DSR 019 Peace Valley Road - Streambank Stabilization

Letcher County (hereafter referred to as “County”) is soliciting bids from experienced contractors to provide Streambank Stabilization services near Peace Valley Road as part of the USDA Natural Resources Conservation Service’s (NRCS) Environmental Watershed Protection (EWP) Program, according to NRCS Standard Practices and Specifications and Construction Plans, attached or referenced in Appendices A and B.

The work consists of clearing designated areas by the removal and disposal of trees, logs, stumps, shrubs, brush, and rubbish, and the shaping of the channel.

The work for this project also involves installing steel rail walls and gabion baskets. The planned work will stabilize the channel to lessen flooding hazards in rural areas.

All work shall be performed as detailed or referenced in the attached NRCS National Conservation Practice Standards and Specifications and Job Sheets attached hereto in Appendices A and B. The work consists of:

• (1) channel clearing - designated areas by the removal and disposal of trees, logs, stumps, shrubs, brush, and rubbish and the shaping of the channel,
• (2) Rail Wall installation - work consists of furnishing, fabricating, and erecting metalwork, including the metal parts and fasteners of the composite structures,
• (3) Gabions and Gabion Mattresses - The work consists of furnishing, assembling, and installing rock-filled wire-mesh gabions and gabion mattresses,
• (4) pollution control - work consists of installing measures or performing work to control erosion and minimize the production of sediment and other pollutants to water and air from construction activities,
• (5) seeding and mulching - work consists of preparing the area for treatment; furnishing and placing seed, sprigs, mulch, fertilizer, inoculant, lime, and other soil amendments; and anchoring mulch in designated areas as specified.

All assigned work shall be performed at the specified location(s) and within the site parameters as determined by NRCS and provided below and in Appendix B. This project contains the following three (3) sites; each having a site ID that correlates to the project map in Appendix B consisting of a number and a letter.

• Site 1 : 37.175722, -82.836789 - Stabilize approximately 120 LF of embankment with Gabions
• Site 3 : 37.175551, -82.837970 - Stabilize approximately 36 LF of embankment with Steel Rail Wall
• Site 4 : 37.17460237451559, -82.83951541295177 - Clear approximately 300 LF of channel of all debris (300 LF)

Bids and all required documents must be submitted online to the DFS Procurement Portal (hereinafter “DFS Portal” or “Portal”) at dfs.bonfirehub.com no later than **November 11, 2026 at 2:00 PM EST**. Submission is electronic only through the DFS Portal. Hard copy bids or offers by telephone, fax, or email will not be accepted.

Work shall be bid by unit price and all prices shall be all-inclusive. [...] Successful bidders must provide insurance policies showing proof of liability coverage, auto coverage and workers compensation.

Bids will be opened publicly prior to the award meeting on November 11, 2026 at 3:00 PM in the Judge Executive’s Office. Award is scheduled to occur at a special call of the Letcher County Fiscal Court on November 16, 2026 at 10:00 AM EST.

The County of Letcher reserves the right to accept or reject any and all bids, in addition, the County reserves the right to accept multiple bids and award work per location or per line item.

CURRENT WORK COMPLETE DEADLINE: December 13, 2026. Deadline may be extended to February 2027 depending on extension approval.