Police Firing Range Air Exhaust System

The City of Covington, Kentucky ("City" / "Owner") issues this Request For Proposals ("RFP") to solicit proposals from qualified, competent, knowledgeable, and experienced commercial providers of the goods and services outlined in this Request for Proposal.

The Covington Police Department Firing Range, located at 1 Police Memorial Drive, Covington, KY 41011, requires proper removal, disposal, and replacement of the existing air exhaust system with a new exhaust system.

The existing system, which is to be removed and replaced, is a Reznor model RDF2-120-3, 208 input voltage.

Selected Contractor shall:

• Furnish all requisite labor, management supervision, engineering, equipment, materials and supplies to:
• Properly deactivate/decommission and dispose of the existing system and all ancillary components.
• Furnish, install, and startup/commission the new replacement system.
• Ensure that all staff performing any aspect of this Scope Of Work ("SOW") is adequately and appropriately qualified to so perform.
• Control/switch system operations, including the proper interface and integration of the new system with a new Johnson Controls Building Automation System ("BAS") utilizing Metasys ADS 16.0 network architecture with UPS and BACnet integration capability, and SNE2200 Supervisory Controller with UPS.
• Train City staff on the proper operation and maintenance of the new replacement system.
• Obtain/secure and furnish the City with all necessary and related documents, drawings, illustrations including but not limited to permits, warranties, as-built's.
• Provide and perform a complete "turnkey" service scope that shall include all necessary resources required to properly remove and dispose of the existing system and to properly furnish and install a new, fully operational system.

Submission

Proposals shall be submitted sealed and plainly marked on the outside with "RFP261001 RANGE PROPOSAL – DO NOT OPEN WITH REGULAR MAIL" and the Respondent's Name, Representative's Name, Return Mailing Street Address, Area Code & Telephone Number, and e-Mail Address. Proposals must be physically delivered to and received by the City of Covington **NO LATER THAN 10:30 A.M., 2026 NOVEMBER 12** at Covington City Hall, Finance Department / 1st Floor Lobby, 20 West Pike Street. Proposal submittals received untimely and/or improperly will be considered non-responsive.

Required copies

• One (1) complete hard copy labeled "ORIGINAL".
• One (1) complete, exact printed / paper duplicate labeled "COPY".
• One (1) complete and exact electronic copy saved as a single .pdf-formatted file on a USB drive.

Evaluation

• Net Cost: 40 points
• Demonstrated Technical Experience: 25 points
• Demonstrated Professional Knowledge: 25 points
• Professional Credentials: 10 points

Total: 100 points.

Insurance

• Commercial General Liability: $2,000,000 each occurrence and $3,000,000 general aggregate.
• Professional Liability: $2,000,000 each occurrence and $2,000,000 annual aggregate.
• Worker's Compensation Insurance in compliance with KRS Chapter 342.

All interested parties are required to guarantee their Proposal as irrevocable, firm offer valid for the City's acceptance within ninety (90) days after the Proposal due date.

The OSV is not a mandatory prerequisite to submit a Proposal.