Purchase and Integration of Evolv Weapons Detection & Expedite Security Systems

Christian County Public Schools (CCPS) is issuing this Invitation for Bids (IFB) to solicit competitive pricing for the acquisition, delivery, and seamless integration of additional Evolv Technology security hardware and software units. The equipment purchased under this solicitation will be delivered to and installed at Christian County High School, located at 1 Tiger Way, Hopkinsville, KY 42240.

The primary goal of this procurement is to expand our physical security infrastructure while ensuring complete interoperability with CCPS's existing Evolv environment. All offered equipment, management software, and accessories must integrate natively into our active deployment without friction or standalone operational silos.

Bidders must provide hardware, software integration, shipping/handling to Christian County High School, and comprehensive support services for the following equipment:

• Evolv Expedite Units — Quantity: 5
• Evolv Express Units (Dual-Lane) — Quantity: 1
• Evolv Express Units (Single-Lane) — Quantity: 4

Minimum requirements applicable to all items:

• Integration. All hardware and software shall integrate natively into the District's existing Evolv management ecosystem (central dashboard, alerting, analytics/reporting, user accounts, network configuration, and operational workflows) without any separate or standalone management system.
• Installation and configuration. The bidder shall deliver to the locations identified above, unpack, install, configure, connect to District networks in coordination with District technology staff, test, and place each unit in operational service.
• Service and support term. Each unit shall include not less than four (4) years of comprehensive service, support, software updates, and maintenance coverage, commencing on the date the unit is accepted by the District, with hardware repair or replacement, on-site service response within 3 business days, remote technical support, and all software/firmware updates released during the term.
• Training. The bidder shall provide on-site operator and administrator training for District staff at each school at the time of installation.
• Warranty. Manufacturer's standard warranty, which shall run to the Board.
• Authorized reseller. The bidder shall be an authorized Evolv Technology reseller or partner in good standing at the time of bid and award, and shall furnish evidence of that status with its bid.
• Delivery and operational readiness. Delivery, installation, and operational readiness shall be coordinated with CCPS and CCHS. The bidder shall state its proposed delivery schedule in its bid.

**Submission:** All proposals must be submitted as **sealed proposals**. Sealed proposals must be received no later than **November 10, 2026, at 10:45 AM CST**. Proposals received after this deadline will not be considered.

Award will be made, by written notice and with reasonable promptness, to the responsive and responsible bidder whose bid is the lowest bid price, as follows (KRS 45A.365(5)):

• The Board reserves the right to award by category (A, B, and C separately), in any combination of categories, or in the aggregate.
• The Board reserves the right to reduce the quantity in any category, or to decline to purchase any category, based on available funding; in that event the per-unit prices bid shall apply.
• Award is subject to approval by the Christian County Board of Education at a duly noticed public meeting.

**Insurance:** The contractor shall maintain commercial general liability insurance of not less than $[1,000,000] per occurrence, automobile liability, and workers' compensation as required by Kentucky law, and shall name the Board as an additional insured on the general liability policy during installation.

**Payment:** Payment will be made within thirty (30) days after the later of acceptance of the equipment or receipt of a correct invoice, in accordance with KRS 65.140.

The following forms are **required**: *Required Sworn Statement Regarding Violation of Campaign Finance Law* and *Required Non-Collusion Affidavit*.