THIS IS NOT A BID. OPPORTUNITY FOR SNOW PLOW CONTRACTS

The County Commissioners of Caroline County are inviting interested vendors to submit information regarding their capabilities to provide snow-plowing services for the 2026–2027 winter season. This opportunity is intended to identify vendors who may be available to assist the County with snow and ice removal operations as needed throughout the winter months.

This announcement is not a bid solicitation or formal request for proposals. Rather, it is an opportunity for vendors to provide information about their services, equipment, and experience, for consideration by the County.

The contractor shall provide all labor, equipment, and expertise to perform snow and ice removal operations on roadways designated by Caroline County Public Works. Please note that Contractor equipment may be required to operate 24 hours a day during winter emergency operations, at the discretion of the Public Works Director or designee. If this becomes necessary, the Contractor will be responsible for providing relief operators. [...]

The Contractor shall provide available equipment with operators, equipped at the Contractor’s expense, per the specifications found in this Contract. The Contract equipment shall be available for work under the direction of Caroline County Public Works for snow and ice removal operations from November 16, 2026, thru April 30, 2027, on an as needed basis, seven days a week, twenty-four hours a day. [...] In the rare occurrence of a Pop-Up Storm or emergency, the Contactor shall be able to report to the assigned area by Caroline County within 4 hours of notification.

The Contractor shall provide operators that possess a valid driver’s license for the equipment they will be operating, valid DOT medical certificate (if applicable), and follow all requirements associated with the operation of the equipment to be used for snow and ice removal operations.

The Contractor shall provide all service, repairs, fuel, and replacements parts (plow blades, bolts, wiper blades, etc.) needed to keep its equipment operational for the entire winter event and until released by the Director or designee. [...]

Equipment Specifications

Snowplow – For dump trucks, loaders, tractors and graders, Contractor must have an installed and functional heavy duty angle snowplow for roadway use. The plow shall be 10-foot in length and a minimum of 40 inches in height and fully operational unless otherwise specified.

For small dump trucks and pickup trucks, Contractor must have an installed and functional angle reversible snowplow for roadway use. The plow shall be 8-foot in length and a minimum of 30 inches in height and fully operational unless otherwise specified.

Submission

Vendor submissions must be received by the Caroline County Department of Public Works, located at 520 Wilmuth Street, Denton, Maryland 21629, Attention: David Edwards, no later than **11:00 a.m. on November 13, 2026**.

The County Commissioners of Caroline County reserve the right to reject any or all submissions and to accept or decline any vendor submission at their discretion. Submission of vendor information does not guarantee the award of a contract or the provision of services to Caroline County.

Term

The term of this contract will run from November 16, 2026, to April 30, 2027.

Insurance

• Commercial General Liability - of **$1,000,000** combined single limit per occurrence for bodily injury, property damage, and personal and advertising injury, and **$2,000,000** annual aggregate.
• Worker’s Compensation - not less than one million dollars (**$1,000,000**) per occurrence (unless a state’s law requires a greater amount of coverage).
• Automobile or Commercial Truck Insurance - a combined single limit of not less than **$1,000,000** per accident for bodily injury and property damage with Liability, Collision, and PIP limits.

Pre-season inspection

The Contractor shall coordinate this inspection with the County by November 15, 2026.