RFR MassDOT Executive Search Firm 2026 Reopening

This document serves as the amendment to reopen MassDOT Bid # BD-25-1030-CPO1-CPO1-112673, Executive Search Firm. Any future amendments will be made to this bid solicitation and document.

The Department of Transportation seeks to establish a contract for a qualified executive search firm with a proven track record in the public and government sectors to assist us in our recruitment efforts. Our organization is committed to identifying top-tier leadership talent that aligns with our mission and values to help recruit, screen, and recommend qualified candidates for Executive-level employment on an as needed basis.

Bidders must have demonstrated experience in conducting national searches for executive professionals, the recruitment of diverse and qualified candidates and management of public search processes. Respondents with demonstrated experience in recruiting diverse candidates and executive searches for a State or Federal government agency will be preferred.

The bidder must demonstrate:

• A track record of identifying and recruiting outstanding candidates and emerging talent in various executive roles
• Evidence of successful placements in high level executive roles, demonstrating an understanding of what constitutes a good fit for executive positions in government.
• Successful experience working collaboratively and effectively with state government agencies, and/or human resource agencies in searching for Executive level personnel.
• Deep knowledge of specific sectors relevant to MassDOT’s core business (e.g., transportation, Aeronautics, Rail, Transit, Engineering and Administration).
• Proficiency in evaluating candidates through structured interviews, behavioral assessments, reference checks, and background verification.
• Established connections within the public sector, including potential candidates and decision-makers.
• Ability to consult with stakeholders to understand their needs and the specific requirements of the role. Including incorporating feedback throughout the process to more closely meet expectations.
• Commitment to a positive candidate experience, including maintaining confidentiality and adhering to ethical standards in the hiring process.
• Dedication to communication and transparency throughout the process, providing regular updates and status on potential candidates.
• Customized recruitment approach tailored to specific position and Agency needs and requirements.
• Prioritization of discretion and confidentiality while dealing with sensitive information and situations throughout the search process.

Each bidder/offeror must submit all required bid response forms electronically through COMMBUYS. Bid responses must be received in full by the bid opening date and time shown on COMMBUYS (**11/24/2026 3:00PM**). Late bids will not be considered.

The term of this Contract is five (5) years.

The estimated value of purchase(s) resulting from this Bid is **$60k-100k annually**. MassDOT intends to award multiple vendors.

Bidders must complete and submit the *RFR Submission Checklist*, and all documents referenced in the Checklist.

Bidders must provide a Certificate of Financial Good Standing from the Department of Revenue (DOR).

Bidders are required to submit three (3) references that have utilized your company’s services in the category in which you are bidding within the last 2 (two) years immediately preceding the RFR submission deadline. One of the three references must be from a State or Government agency.

Proposals must specifically set forth the proposed vendor’s professional fees and all anticipated expenses, including expenses related to travel, in a "not to exceed" amount.

Oral presentations are not guaranteed and will be at the discretion of the SST.