Request for Bids - Installation, materials and permits for a new Fire Alarm System for City Hall, Police Department, and Recreation Department buildings

The Norton Shores Facilities Department is seeking bids from qualified vendors to supply materials and install new Fire Alarm System in the City Hall, Police Department, Recreation Department buildings, located at address 4814 Henry St., Norton Shores, MI 49441.

This RFB is open to any vendor capable of completing the project as described above.

The Contractor shall furnish all labor, materials, equipment, supervision, programming, testing, inspection, training, and incidental work necessary to provide a complete, operational, and code-compliant fire alarm system for the buildings. The work shall include integration with existing building systems and the existing updated fire alarm system serving the newer portion of the building.

• Audible and Visual Notification Devices: The Contractor shall furnish and install new audible and visual notification appliances, including horns, speakers, strobes, and combination horn/strobe devices, as required to provide complete building coverage in accordance with applicable codes and the requirements of the Authority Having Jurisdiction (AHJ).
• Fire Alarm Control and Initiating Devices: The Contractor shall furnish and install a new addressable fire alarm control panel, smoke detectors, heat detectors, manual pull stations, and all other initiating devices and associated equipment required for a complete fire alarm system.
• Building System Integration: The Contractor shall furnish and install all required equipment and interfaces necessary to integrate the fire alarm system with the HVAC systems, and other building systems as required by applicable codes and the AHJ.
• Wiring and Installation: The Contractor shall furnish and install all required fire alarm wiring, conduit, raceways, junction boxes, equipment, devices, supports, accessories, and related materials necessary for a complete and operational system.
• Power and Emergency Backup: The Contractor shall furnish and install all required power supplies and associated equipment, including emergency backup power for the entire fire alarm system.
• Muskegon Central Dispatch: The fire alarm system shall be compatible with and capable of communicating with Muskegon Central Dispatch and have availability to use active directory/ALDAP.
• Training: The Contractor shall provide training to designated City personnel covering system operation, alarm acknowledgment, basic troubleshooting, testing procedures, and routine system operation.
• Documentation and Closeout: Upon completion of the work, the Contractor shall provide complete closeout documentation, including as-built drawings, equipment manuals, system programming information, testing and inspection reports, warranties, and other documentation required by the City or AHJ.
• Warranty: The Contractor shall provide a one (1) year warranty covering all parts, equipment, software, and labor associated with the fire alarm system installation.
• Annual Operating and Maintenance Costs: The Contractor shall provide a separate itemized statement of all anticipated annual operating costs, including software licensing, cloud services, system management, maintenance, monitoring, technical support, and other recurring costs associated with the fire alarm system.

Permit fees shall be paid by the City.

**Submission:** Bids must be submitted in a sealed envelope clearly marked “Fire Alarm System for City Hall and Police Department” to the Office of the Purchasing Agent, 4814 Henry Street, Norton Shores, MI 49441. **Deadline for Submission: November 19, 2026 at 10:00am.** Bids must be submitted in the form of an invoice or official estimate. Bids must be accompanied with **proof of insurance and w-9**.

Mandatory Open House Date: November 12, 2026 at 10:00am

Evaluation Criteria

• Total cost of equipment and installation
• The annual cost for operation, management, software licensing, and monitoring
• Availability of contractor services (time frame for completing the project).

**Bonds:** Contract bonds, including Bid, Performance, Completion, Labor and Material/Payment, and Maintenance Bonds, are required for all contracts over **$25,000**. A Bid Bond shall be required in an amount equal to five percent (5%) of the amount of the bid or proposal.

**Insurance:** The limits of liability for General Liability, OCP Liability, and Automobile Liability shall be not less than **$500,000**, per occurrence and/or aggregate, combined single limit for personal injury, bodily injury, and property damage.

In the best interest of The City of Norton Shores we reserve the right to accept or reject any and all bids.