My Studio To Go - Art Supplies

The School District of Springfield R-12 (hereinafter referred to as “District”) seeks competitive responses to our Invitation for Bid. Bidders must respond online utilizing the e-bid system. (Emailed/faxed copies will not be accepted.)

This document constitutes an invitation for sealed bids from prospective bidders for the purchase of items specified herein in accordance with the requirements and provisions stated herein. [...] All items will be shipped to the District's Distribution Center located at 1458 E. Chestnut Expressway.

The District is requesting bid pricing for the following items. These items will be ordered on a one-time District-issued Purchase Order. All items will be shipped to the District's Distribution Center located at 1458 E. Chestnut Expressway. The location has a dock and can typically accept deliveries Monday-Friday from 7:30 AM - 3:00 PM.

Please include the brand and item number in your solicitation response within each line item. The District strongly desires to get the referenced item on each line but is open to accepting equivalent alternates brands that can meet our delivery date on most lines unless otherwise noted. Note: The equivalency will be determined by end user.

Our goal is to get these items ASAP. Delivery is requested no later than December 2026.

The desired delivery is fifteen (15) calendar days after the receipt of a properly executed order. The bidder should state their maximum delivery in the space provided. Delivery shall be no later than thirty (30) calendar days after receipt of a properly executed order.

Items requested

• Tempera cake set w/tray, 6 colors (Quantity: 252 Sets)
• Brush, watercolor, number 7, pointed (Quantity: 252 Each)
• Pad, drawing, 9" x 12", 70lb, 60 sheets (Quantity: 158 Each)
• Pencils, watercolor, wet/dry, set of 24 (Quantity: 191 Packs)
• Sharpener, 2-hole, enclosed, metal sharpener w/barrel (Quantity: 223 Each)
• Clay, white, model magic, classpack (Quantity: 10 Box)
• Chalk, drawing, set of 12 (Quantity: 193 Packs)
• Eraser, kneaded, box of 24 (Quantity: 7 EA)
• Paper, origami, 6", pkg of 35 (minimum) (Quantity: 230 Pkg)
• Scissors, 8", pointed tip, multi-functional, soft grip (Quantity: 200 Each)
• Paint, watercolor set, 8 ovals, with brush (Quantity: 226 Sets)
• Watercolor pad, 9" x 12", 90lb, 12 sheets (minimum) (Quantity: 220 Each)
• Glue, 4oz (Quantity: 164 Each)
• Scissors, 5", blunt tip (Quantity: 161 Each)
• Color pencils, woodless, set of 12 (Quantity: 226 Packs)
• Marker, conical tip, washable, pack of 8 (Quantity: 226 Box)
• Construction paper crayons, set of 24 (Quantity: 248 Packs)
• Bag, resealable, gallon, pack of 52 (Quantity: 20 Box)

Bidders must respond online utilizing the e-bid system. (Emailed/faxed copies will not be accepted.) No late responses will be accepted.

My firm agrees to and understands the contract period shall commence on the date of award for a period of one year. Prices and discounts shall remain firm for this period and shall include all freight and handling charges.

The District reserves the right to award by line, by group, all or none. Awards will be made in the best interest of the District. Delivery time will be considered when making a determination for award.

The *Substitute W-9 Plus Form* is **required**. The District's Business Services Department will not accept a standard W-9 form.

There will be no minimum order whether in item quantity or dollar value associated with any contract resulting from this bid.

Payment will occur no sooner than 30 days after receipt and acceptance of items and/or services or receipt of correct invoice whichever is later.