Janitorial Services - USA Parkway/Fernley NHP Substations

The Nevada Department of Public Safety (NVDPS) – Nevada Highway Patrol (NHP) is seeking proposals from qualified vendors to provide janitorial cleaning services at (2) of NHP substations services as described below and in the scope of work and attachments.

The State intends to award one contract in conjunction with this request for proposals (RFP), as determined in the best interests of the State. [...] The Nevada Department of Public Safety (NVDPS) – Nevada Highway Patrol (NHP) is seeking proposals from licensed janitorial vendors to clean NHP substations located in Fernley, NV and Sparks, NV (USA Parkway).

**Scope of Work** (*Attachment AA*, **required** to be signed and returned)

• Requirement of Custodial Contractor. Contractor must be insured and licensed to do business in the State of Nevada as issued by the Secretary of State of Nevada.
• Background Check and Fingerprinting. The Contractor, and all persons associated with the contractor who will be entering the building, will pay for and pass a Department of Public Safety Background check and fingerprinting to the satisfaction of the Nevada Department of Public Safety.
• Hours of Service. All normal routine service, inspection work, and cleaning of building is to be completed twice a week, Monday through Friday between the hours of 8:00 a.m. to 5:00 p.m., except for emergency call back services.
• Office Space. The area to be serviced consists of: Fernley Substation: approximately1,920 usable square feet of office space with (2) restrooms and a small break room area. USA Parkway Substation: Approximately 393 usable square feet of office space.
• Chemical Sensitivity. Sensitivity issues exist in the office; absolutely no bleach or bleach containing products are to be used in the cleaning process. Strong aroma cleaners or air fresheners like lavender may not be used.
• Remodel of USA Parkway Substation. A remodel of the USA Substation is scheduled to occur between December 25, 2026, and early September 2027. During this period, janitorial services will not be required at this location.
• All vacuuming is to be performed using a vacuum equipped with a HEPA filtration system that meets all State and Federal legal requirements.
• Replacement of light bulbs as necessary to keep all work and storage areas appropriately illuminated.
• Supplies needed for janitorial services provided by the Contractor shall include all cleaning supplies, including, but not limited to: Trash-can liners, Ashtray Fill, Vacuum HEPA Filters, Light Bulbs, Carpet Shampoo, Floor Strippers & Waxes, Pre-moistened Cleaning Cloth, Bathroom Tissue, Toilet Seat Covers, Paper Towels, Hand-Soap, Spray Cleansers, General Purpose Cleaners, Deep Cleaners, Bathroom Cleaners, Glass Cleaners, Polishers, Disinfectants, Sanitizers and any other specialty chemicals as necessary.

Weekly Cleaning Procedures

• Empty trash receptacles once a week for the Fernley Substation and once a week for the USA Parkway Substation.
• Completely vacuum once a week for the Fernley Substation and once a week for the USA Parkway Substation, including offices and hallways, and spot clean carpeted areas beneath desks, tables and furniture.
• Clean all exterior glass doors once a week for the Fernley Substation and once a week for the USA Parkway Substation.
• Dust weekly, all exposed (clear of all papers/materials) furniture tops and sides. [...]
• Restrooms: All fixtures, including but not limited to toilets, toilet seats, trim, walls, and floors, are to be cleaned once a week with an approved disinfectant cleaner that will not harm finishes and shall dry completely streak-free and stain free. [...]

Monthly, Quarterly and Semi-Annual Procedures

• Monthly: Dust/clean blinds on all windows. Monthly: Dust wall hangings.
• Quarterly: Wipe down/clean all base coves throughout the office. [...]
• Wash windows inside and out.
• All carpet throughout the office shall be cleaned. [...]
• Hard surface floors are to be stripped and waxed.

**Submission method.** Responses must be submitted as a quote through nevadaepro.com. Technical proposal information and cost proposal information shall not be included in the same attachment. The deadline for submissions is the nevadaepro.com bid opening date and time. Late quotes will not be accepted.

**Evaluation.** Responses shall be consistently evaluated and scored based upon the following factors and relative weights.

• Technical factor #1 - Experience: 30
• Technical factor #2 – Compliance: 20
• Technical factor #3 – References: 20
• Technical factor #4 – Staffing & Resource Capacity: 20
• Cost factor: 10

The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.

**Client references.** The single point of contact must receive at least three complete reference questionnaire documents directly from the client references via email. Reference questionnaire will not be accepted directly from proposing vendors.

**Contract term.** The resulting contract(s) are expected to be for a contract term of four years, subject to Board of Examiners approval.

**Insurance.** The State strongly prefers vendors agree to the terms of the attached insurance schedule as is. Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of required insurance.

**Site visit.** A site visit will occur on the date and time listed in the timeline. Vendor must complete and return site visit registration by the date and time listed in the timeline. Site visit registration due (if requested) **11/09/2026**. Site visit (if requested) by **11/12/2026**.