ACCOUNTANT AND FINANCIAL CONSULTING SERVICES

The City of East Orange is soliciting qualification proposals from interested persons and/or firms for the provision of services of an Accountant and Financial Consultant, as more particularly described herein for financial records of the City of East Orange for the period of January 1, 2027, through December 31, 2027.

The City intends to select person(s) and/or firm(s) that (a) possesses the professional, financial and administrative capabilities to provide the proposed services, and (b) will agree to work under the compensation terms and conditions determined by the City to provide the greatest benefit to the taxpayers of East Orange.

The City of East Orange seeks Request for Qualification Proposals from Respondents that have expertise in the provision of services of Accounting and Financial Consulting. The services requested include, but are not limited to the following:

• Provide accounting, budgetary, financial and tax guidance
• Inspect financial transactions and records to ensure that concerned regulations and accounting procedures are observed;
• Advise on legislative changes which may require record changes during the year;
• Provide a minimum of one employee on a part-time basis three times per week to assist the City's Finance Division with reconciling checking accounts and preparing statements, as determined by the City Administrator;
• Provide a minimum of one employee on a part-time basis two times per week to assist the Police Department with reconcile checking accounts and preparing statements, as determined by the Chief of Police;
• Reviewing and recording expense invoices, and preparing reports of costs and other financial summaries and statements, maintaining the General Ledger and all books of account, reconciling checking accounts and preparing checks from those accounts;
• Compiling financial and other statements and reports using basic data;
• Maintaining essential financial records and files in accordance with sound financial recordkeeping practices and as required to comply with grant funding and all state recordkeeping requirements for public agencies; assisting in the preparation of the Annual Budget, as well as assisting the City's retained auditor by providing financial information as necessary;
• Utilizing or learning to utilize various types of electronic and/or manual recording and computerized information systems used by the City and individual departments;
• Any other thing necessary and proper for completion of your duties;
• Any and all matter as directed by the City Administrator or Chief Finance Officer;
• Property by property analysis of PILOT agreements and annual service charge comparisons;
• Review and process reports, financial statements and documents associated with tax abated/exempt projects;
• Oversee fiscal administration of tax abated/exempt projects, including calculation of taxes, service charges and fees, invoice review and processing, financial analysis, quality assurance and resolution of disputes; and
• Maintain an ongoing revenue reporting system relating to tax abated/exempt properties

The term of the contract between the City of East Orange and the successful Respondent will be for a period of twelve (12) months.

RFQ can be viewed and shall be submitted electronically via Procurement Portal. https://vendors.planetbids.com/portal/85923/bo/bo-detail/147104

ONLY ELECTRONIC PROPOSALS SHALL BE ACCEPTED.

RFQ's shall be received electronically no later than **WEDNESDAY, DECEMBER 9, 2026, 11:00 AM** at the prevailing local time.

**Mandatory** minimum requirements: valid Certified Public Accountants license and valid Registered Municipal Accountants license issued by the appropriate authority of State of New Jersey; a minimum of ten (10) years' experience in providing auditing services to municipalities within the State of New Jersey; a current principal office within the State of New Jersey.

The Selection criteria to be used in awarding contracts shall include:

• Qualifications of the individuals who will perform the services/tasks and the amounts of their respective participation.
• Experience and references.
• Ability to perform the services/tasks in a timely fashion, including staffing and familiarity with the subject matter.
• Cost consideration- including, but not limited to, historical costs for similar professional services, expertise involved and comparable costs for comparable public entities.

The minimum amount of insurance to be carried by the selected Professional Service Entity shall be as follows: Professional Liability Insurance Limits shall be a minimum of **$1,000,000.00** for each claim and **$3,000,000.00** aggregate each policy period.

Commencing and ending on dates to be listed in fully executed contract. Not to exceed one year.