Automotive - Mechanical Repair Services - COOP

The intent of this bid process is to establish the terms to provide the County of Bergen with contractors with facilities located in Bergen County, New Jersey who will supply repair services and parts associated with the repair for various automobiles, trucks, vans and buses under 15,000 GVW for an initial 24-month contract with an option for an additional 12-month contract period at the discretion of the County.

As required by the County of Bergen - Department of Public Works - Division of Mechanical Services - with extension of pricing to New Jersey Cooperative Purchasing Alliance Members - #CK04 & #11BEECP.

The successful bidder must have the ability to obtain authorized parts for the necessary repairs. The successful bidder must provide delivery service of inoperative vehicles to their facility (for which there will be no charge). The successful bidder must have the ability to repair engines, transmissions and all other components without voiding the warranty of the vehicle. The successful bidder must be authorized to perform manufacturer warranty work on the items bid. The contractor shall provide an estimate (for which there will be no charge), which will include price of parts and discount percentage, labor costs and, since down-time is an important factor, estimated repair completion time. All repair cost estimates or quotations must be furnished to the County at no charge, within two (2) working days upon delivery of vehicle. Estimates must show hours, parts, and parts discount. After repair service is completed, the vehicle(s) will be subject to inspection by the County of Bergen. If the repair services are not properly performed, the vehicle will be returned to the contractor for corrective repair service; all corrective repair service shall be performed at no additional charge. Upon completion of all repairs, vendor shall provide a final invoice to the County, which shows the list price for parts, percentage discount on parts, labor costs and number of hours for labor. [...]

Repairs will include but are not limited to the following:

• Overhauling of Transmissions
• Overhauling of Engines
• Hybrid Batteries
• Electric car charging stations for vehicles
• Rear End assembly
• Drive Components
• Air conditioning systems (OEM)
• Cooling and heating systems
• Electrical Systems – including emergency lighting replacement
• Trans-axle repairs
• Steering and Suspension
• Fuel Systems
• Suspension Springs and Spring hangers
• Preventative Maintenance Inspections
• Windshield Repair and/or Replacement
• Emergency Lighting Repair and Replacement
• Brake Repair and Replacement

This shall cover Gas, Diesel and Hybrid Vehicles. This is for mechanical repairs only.

**Sealed bids** will be received **ELECTRONICALLY**, by the County of Bergen: Thursday, December 03, 2026, at 12 Noon prevailing time. All submissions must be uploaded electronically to www.Bergenbids.com

Awards will be multi-vendor by line item to responsive and responsible bidder(s). All bidders must bid on both labor and parts unless offering a flat, all- inclusive, rate per category as discussed herein and based on industry standard time taking the nature of the repairs taken into consideration.

All work shall be completed within four (4) working days upon delivery of vehicle.

Repair services and replacement parts offered shall be unconditionally guaranteed for a minimum of one (1) year.

Vendors must include a bid price list for all parts on which they are bidding. Price lists must be dated.

All Bid Addenda will be issued on the website as well as in accordance with 40A:11-23c. Therefore, all interested respondents should check the website from now through bid opening.

The *Statement of Ownership Disclosure* is to be completed and included with all bid submissions.