Comprehensive Museum Planning and Exhibition Concept Services

The City of Roswell seeks proposals from qualified museum planning consultants or interdisciplinary teams to provide Comprehensive Museum Planning and Exhibition Concept Services for the future Roswell Museum.

The selected Consultant will establish the strategic, institutional, audience, operational, interpretive, exhibition, collections, visitor-experience, and functional requirements necessary to guide the development of a future Museum. The Consultant will work collaboratively with the City, Museum staff, and the City-selected architectural team but will not prepare the final Architectural Program or provide architectural design services.

This project is funded through a current State of New Mexico appropriation.

The planning process shall provide the City with both the technical framework necessary to inform architectural programming and a compelling, visually supported project narrative suitable for early fundraising, grant development, stakeholder communication, and public engagement.

The selected Consultant shall establish the strategic, institutional, audience, operational, interpretive, exhibition, collections, visitor-experience, and functional requirements that will guide development of the future Museum.

Public and Stakeholder Engagement

The Consultant shall develop an engagement strategy in coordination with Museum staff, review and incorporate relevant findings from prior Museum engagement, identify where additional engagement is warranted, and demonstrate how public input influences project recommendations.

Deliverables:

• Public and Stakeholder Engagement Plan and facilitation of agreed-upon activities;
• analysis of prior and new engagement findings, including milestone summaries and documentation of how input influenced recommendations; and
• public-facing materials communicating major findings and recommendations.

Strategic Visioning, Audience, and Institutional Positioning

The Consultant shall establish a strategic framework defining what the future Museum seeks to become, whom it seeks to serve, and the role the facility should play in achieving that vision.

Deliverables:

• Project vision, goals, guiding principles, and strategic priorities;
• audience and market positioning, including priority audiences and peer/aspirational institution analysis;
• assessment of the Museum's distinctive strengths and local, regional, educational, cultural, and destination roles; and
• matrix of anticipated exhibition, education, public program, event, and activity types and frequency.

Operations and Organizational Planning

The Consultant shall develop an operating concept appropriate to the scale, functions, audiences, and ambitions proposed for the future Museum, addressing both resources required for operation and the long-term sustainability implications of planning decisions.

Deliverables:

• Future Museum operating concept, preliminary organizational structure, and staffing model/projections;
• implementation framework and roadmap for moving from comprehensive museum plan to opening;
• annual operating expense projections, earned-revenue considerations, and significant ongoing costs associated with specialized exhibitions, technology, collections care, and new functions.

All proposals must be submitted electronically through the City of Roswell's eProcurement Portal at https://procurement.opengov.com/portal/roswellnm no later than the date and time specified in this RFP. Proposals must be submitted using the forms and format prescribed in this solicitation.

All questions and communications concerning this RFP shall be submitted through the Question and Answer feature of the City's eProcurement Portal by the deadline stated in the solicitation timeline.

Award, if made, will be made to the responsible Offeror whose responsive proposal is determined to be most advantageous to the City, taking into consideration the evaluation criteria stated in this RFP.

Prior to contract execution, the successful Offeror shall provide certificates of insurance evidencing coverage with insurers authorized to conduct business in the State of New Mexico. At a minimum, the successful Offeror shall maintain:

• Commercial General Liability Insurance;
• Automobile Liability Insurance covering owned, hired, and non-owned vehicles;
• Workers' Compensation Insurance as required by New Mexico law;
• Employer's Liability Insurance; and
• Professional Liability (Errors and Omissions) Insurance applicable to the professional services performed under the contract.