Bay Lane Water District #2 Formation

The Town of Willsboro, Essex County, New York (the “Town”), invites proposals from qualified engineering firms licensed to practice in New York State to evaluate the former Willsboro Bay Water Company, which operated the Bay Circle Seasonal Water System, and prepare a Map, Plan and Report for the potential formation of Town of Willsboro Water District #2.

The Town seeks a practical assessment of the existing system, identification of deficiencies and potential improvements, planning-level cost estimates, and recommendations consistent with applicable New York State Department of Health requirements.

Project Objectives

• Prepare a Map, Plan and Report addressing the potential formation of a municipal water district serving the Bay Lane area, including evaluation of a stand-alone seasonal district and a potential future connection to the Town's larger municipal water system.
• Evaluate the existing water system and document deficiencies, operational limitations, and reliability concerns based on available information and the proposed level of investigation.
• Identify and compare feasible system upgrade or improvement alternatives.
• Prepare planning-level cost estimates for identified improvements and discuss potential costs and implications for the proposed district.
• Provide recommendations consistent with applicable New York State Department of Health rules and regulations.
• Identify additional surveys, investigations, approvals, or specialist services that may be needed, distinguishing them from the base scope.

Scope of Services and Deliverables

Proposers shall describe their approach, assumptions, level of effort, and deliverables for each task. Any proposed exclusions, deviations, or optional services shall be clearly identified.

• Task 1 — Project Initiation and Records Review
• Task 2 — Existing System Evaluation
• Task 3 — Alternatives and Upgrade Options
• Task 4 — Planning-Level Cost Estimates
• Task 5 — Map, Plan and Report

Task 5: Identify next steps, potential approvals, additional studies, and decisions needed by the Town to proceed. Provide a draft for Town review, address one consolidated round of Town comments, and submit a final report in PDF and editable electronic format.

Submission

Submit both the Technical Proposal and Cost Proposal by email to townclerk@townofwillsborony.gov or online at https://www.townofwillsboro.com/submit-documents. The Technical Proposal and Cost Proposal must be submitted as separate PDF files, regardless of the submission method used. Subject / file name: Bay Lane Water District MPR– [Firm Name].

Submit the Cost Proposal as a separate electronic PDF file labeled “COST PROPOSAL – [Firm Name].” The Technical Proposal must not contain any pricing, fee information, hourly rates, or other cost information. Proposals received after the stated deadline will be rejected.

Evaluation

Only the criteria below will be scored. Cost Proposals will not be included in the technical evaluation or scoring.

| Technical Evaluation Criteria | Points |
| --- | --- |
| Firm qualifications and relevant municipal engineering experience | 25 |
| Understanding of project scope and objectives | 20 |
| Proposed technical approach and methodology | 25 |
| Qualifications and experience of project team and key personnel | 20 |
| Project schedule, availability, and ability to meet deliverables | 10 |
| TOTAL | 100 |

Following identification of the highest-ranked proposer, the Town will review and negotiate a fair and reasonable fee. Final selection is subject to Town Board authorization and execution of a written agreement.

The consultant shall comply with applicable federal, state, and local laws and maintain appropriate insurance, with proposed coverage reviewed by the Town before contract execution.