Forge Proof Prescription Program

Through this Invitation for Bids ("IFB"), the Department is seeking competitive bids from (a) qualified organization(s) to produce and deliver serialized, secure, forge proof prescription forms to prescribers in New York State ("NYS"). The organization will also be required to provide a call center to assist prescribers with prescription form orders and provide a secure data system that can be integrated with NYS data systems to monitor and track movement of each prescription form as further detailed in Section 4. (DETAILED SPECIFICATIONS). It is the Department's intent to award one (1) contract from this procurement.

Article 2-A, Section 281 of the NYS Public Health Law requires all prescriptions written in NYS be on an Official New York State Prescription form ("ONYSRx"). The New York State Official Prescription Program ensures the availability of ONYSRx's for prescribers in NYS. A call center to assist prescribers with ONYSRx orders is also needed.

The Contractor must provide New York State Prescription Forms that adhere to the following specifications:

Stock Quantities

• Item 1: One Part Prescription Pads - Practitioner and Institution, 100 prescriptions per pad
• Item 2: Laser Sheets - 1 up Version, one prescription per sheet of 2000 sheets
• Item 3: Laser Sheets - 4 up Version, four prescriptions per sheet of 500 sheets
• Item 4: Thermal Rolls, 500 prescriptions per roll of four rolls
• Item 5: Intermec Thermal Rolls, 500 prescriptions per roll of four rolls

The Contractor must be able to provide an estimated minimum of 835,000 forms per month. Department of Health estimates that a minimum of 10,200,000 forms will be used annually, and therefore, 51,000,000 forms may be required during the course of the five-year contract term.

The Contractor must maintain a minimum of 1,750,000 Official New York State Prescription forms in secure storage for emergency orders that may be placed at all times.

The Contractor shall adhere to a base 31 numbering scheme that has been developed and employed in the current contract period. [...] A unique human-readable consecutive number (Alphanumeric) and matching linear barcode (code 3 of 9) must be applied to each individual prescription form in an established numbering scheme approved by Department of Health.

Base printing must be done on an offset printing press and NOT by means of laser, ink jet or toner type reproduction. [...] A safety VOID pantograph background is required on each design.

The Contractor must establish a web-based system for order processing within 6 months that meets all applicable Department of Health, NYS Information Technology Services (ITS), and other applicable New York State requirements.

The term of the Contract that will be entered into pursuant to this IFB between the Department and the successful Bidder is expected to be for a period of five years commencing on the date shown on the Calendar of Events in Section 1, subject to the availability of sufficient funding, successful Contractor performance, and approvals from the New York State Attorney General (AG) and the Office of the State Comptroller (OSC).

Minimum Qualifications to Bid

• A minimum of 3 years experience producing, distributing and systematically tracking the distribution of multiple product types of serialized, secure, forge proof prescription forms to authorized prescribers, group practices and institutions
• A minimum of 3 years experience processing manual or online orders for multiple product types of secure forms
• A minimum of 3 years experience in the operation of a call center providing technical assistance to medical prescribers
• A minimum of 3 years experience with storage of secure forms and delivery of secure forms

Failure to meet these Minimum Qualifications will result in a bid being found non-responsive and eliminated from consideration.

Samples of forms produced by prospective bidder incorporating this feature must be submitted with the bid for performance testing prior to awarding the contract.