SUNY Upstate Medical University (New York) posted this RFQ on Oct 29, 2026. Responses are due Nov 20, 2026. Category: Public Safety & Emergency. Solicitation number 2140362.
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The State University of New York ("SUNY") Upstate Medical University ("Upstate") will utilize its discretionary procurement authority, which is up to $1,500,000.00, to accept proposals from New York State certified Minority- and Women-Owned Business Enterprises ("MWBEs") and Service-Disabled Veteran-Owned Businesses ("SDVOBs") who are manufacturers or authorized Vendors interested in providing hardware, software, and related support for weapons detection systems, x-ray bag scanners, and handheld metal detector wands. Product specifications are based on hardware and software developed by Athena Security Inc. ("Athena").
The purpose of this RFQ is to procure the hardware, software, and related support for Weapons Detection Systems, X-Ray bag scanners, and handheld metal detector wands to be used at Upstate's hospitals and academic buildings, Downtown Hospital, Community Hospital, and Weiskotten Hall.
The scope of work and deliverables are collectively referred to as the "Services." Services shall be provided in accordance with state and federal regulations and the policies and procedures of Upstate.
The selected Vendor shall provide leased hardware and software for up to five (5) Weapons Detection Systems and up to three (3) X-Ray Baggage Scanners including any required accessories (e.g. mounts, stands, adapters, stabilizers, power adaptors, screens, or tablets) needed for hardware and software functionality. Additionally, the selected Vendor shall also provide five (5) handheld metal detector wands ("Wands") for purchase. The equipment breakout is as follows:
The selected Vendor shall provide hardware installation and configuration, software implementation, programming, and onboarding, and training for both hardware and software needed for UPD's use. For the purposes of this RFQ, Upstate anticipates that each device type will require up to sixteen (16) hours of use training.
The selected Vendor shall provide required and necessary support for leased hardware and software during the term of the resulting lease agreement and twenty-four/seven (24/7) technical customer support. Upstate acknowledges Vendors are not available to provide in person hardware support twenty-four/seven (24/7); however, Upstate expects responses to service or support requests within (1) business day.
The Selected Vendor shall provide Upstate access to Athena's Control Center, accountability and compliance alerts in real-time, advanced analytics and reporting for each Apollo 500 Walk-Thru Metal Detector, or equivalent model identified in Section 4A.
All hardware and required accessories shall be delivered F.O.B. Destination to SUNY Upstate. The selected Vendor shall be capable of providing delivery of outlined equipment for the ED Lobby Downtown Hospital no earlier than October 1, 2027.
**Submission:** Vendors shall submit their proposal with copies of original signatures (no electronic signatures) via email to the designated contacts or hard copy using the mailing address provided in Section 1 of the RFQ. Proposals are due by **Friday, November 20, 2026, at 12:00 PM ET**.
Upstate intends on entering into an agreement (the "Agreement") with selected Vendor for a period up to four (4) years, with the option of a one (1) year renewal.
The Grand Total shall be used for evaluation purposes. Pricing shall remain firm for the term of the Agreement. No prepayment of any kind will be made. Payment shall be made upon acceptance of equipment and installation, and receipt of an invoice.
Vendor's cost proposal must be provided using the Excel version of Attachment 10: Cost Proposal.
In the event two offers are found to be substantially equivalent, Upstate's procedures for a tie breaker are completed in the following manner: price; or one of the vendors is a New York State certified minority-owned or women-owned business enterprise (M/WBE) or Service-Disabled Veteran Owned Business (SDVOB); or the location of vendor.
Lodging and related travel expenses will NOT be reimbursed by Upstate.
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Hardware, Software, and Support for Weapons Detection Systems, X-ray Bag Scanners, and Handheld Metal Detector Wands - SUNY Upstate Medical University, New York
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