IFB 2027 Epinephrine Auto-Injectors

The New York State Office of Children and Family Services (OCFS) has released this Invitation for Bids (IFB) to solicit competitive quotes for Epinephrine Auto-Injectors as further detailed in IFB Section 2.0 Specifications. OCFS intends to award one (1) award from this procurement.

In conjunction with the implementation of Elijah’s Law, OCFS implemented the Non-Patient Specific Auto-Injector initiative in 2021. Through this initiative, non-patient specific epinephrine auto-injectors were made available to interested and eligible licensed/registered childcare programs that serve children from ages: 6 to 12 years old. [...] Therefore, this initiative will also provide this life-saving tool at no cost to childcare programs.

There is a maximum price limit of **$15,000,000** for this procurement. Any bid submitted that results in a cost that exceeds $15,000,000 will not be considered for an award.

A twin-pack that includes two epinephrine auto-injectors and a voice-guided instructional training device that a childcare provider would use in a life-threatening anaphylactic emergency. Epinephrine auto-injectors will be made available and delivered to interested and eligible childcare programs servicing youth in varying weight ranges throughout New York State. As a result, there will be three (3) different lots to cover the various doses needed for weight ranges:

• Lot 1 – Twin pack at the 0.1mg dose (for children weighing between 16.5 - 33 pounds);
• Lot 2 - Twin pack at the 0.15mg dose (for children weighing between 33 - 66 pounds);
• Lot 3 - Twin pack at the 0.3mg dose (for children who weigh more than 66 pounds).

Participating programs, contingent upon availability of funds, would be eligible to receive up to three twin packs of varying dosages and auto-injector replacements when doses expire or are dispensed.

The auto-injector must adhere to FDA rules and regulations. In the event of a product recall, vendor must agree to replace the recalled device at no cost to NYS or the childcare program.

The auto-injector device must have a retractable needle.

The vendor must have the ability to directly ship the auto-injector twin packs to the eligible childcare program throughout New York State. Shipping costs must be included in the price.

The Vendor must be able to provide approximately 72,000 twin packs of auto-injectors of varying dosages for a total cost not to exceed 15 million dollars for the two-year purchase authorization term. The vendor will provide approximately 24,000 twin packs of each requested dose of epinephrine (.1mg, .15mg, and .3mg).

Shipping shall be at FOB DESTINATION to any point in New York State. Items ordered from this Purchase Authorization must be delivered within thirty (30) days of notification of the order by OCFS, unless otherwise agreed to, in writing, by OCFS.

All bids must be submitted electronically by email to rfq@ocfs.ny.gov by the bid due date and time set forth in Section 1.0 Calendar of Events. All bid documents must be sent as attachments as OCFS is unable to download any documents. No facsimile or hard copy bids will be accepted.

One (1) award will be made from this procurement. The bidder submitting a bid in compliance with Section 3.0 Bid Submission, meeting requirements stated in Section 2.0 Specifications, passing vendor responsibility review, and bidding the lowest cost will be awarded.

Bids must remain an effective offer, firm and irrevocable, for at least 365 calendar days from the due date.

The purchase authorization contract will commence on or about the date as stated on the cover page in the Calendar of Events and will continue for a period of up to 2 years and is subject to approval by the Office of the State Comptroller (OSC).