Implementation & Development Services for Department of Health (DOH) Lead Rental System

The New York State Office of Information Technology Services (ITS) is seeking proposals from qualified entities to provide the services described in this solicitation.

To address New York State Public Health Law (PHL) §1377, the New York State Department of Health (DOH) is required to develop a Lead Rental Registry for all residential rental dwellings with two (2) or more units per building built prior to 1980, located in areas identified by DOH as Communities of Concern (25 areas). [...] The DOH needs an electronic registry to include all properties within the jurisdiction of the law and to track those properties for compliance.

ITS is authorized under Section §163 of the State Finance Law to pursue this discretionary purchase without a formal competitive process in certain circumstances. This opportunity is limited to purchases up to the discretionary buying threshold, as set forth in State Finance Law §112 and applicable to NYS Certified Minority and/or Women-owned Business Enterprises (M/WBE) and NYS Certified Service-Disabled Veteran-Owned Business (SDVOB).

ITS is seeking a vendor to implement a secure, low-code comprehensive digital solution for DOH’s Lead Rental Registration, using Microsoft Power Platform and integrating it with document management leveraging Dataverse and SharePoint, NY.Gov ID (NYS identity product) and Active Directory (Single Sign-On). Implementation will include the vendor gathering detailed requirements during the discovery and planning phase in collaboration with ITS and the agency.

ITS will provide all Microsoft licensing and hosted environments such as Power Platform/Dataverse capacity, Power Pages, SharePoint, and DEV/QA/PRODUCTION environments. Bidders should exclude all software licensing and hosting costs from the bid.

The Contractor shall implement a low-code Microsoft Power Platform solution that integrates with and extends the Phase 1 Lead Rental Functionality by including the following key functions and requirements:

• 4.1 General Requirements
• 4.2 Real Property Data Upload
• 4.3 Lead Hazard Inspection and Sample Result Submission
• 4.4 Notice
• 4.5 Remediation Work Plan and Enforcement
• 4.6 Lead Safety Certification
• 4.7 Audit/Compliance and Monitoring
• 4.8 Reports and Dashboards
• 4.9 Notifications and Alerts
• 4.10 Users and Roles Management
• 4.11 Login and Authentication
• 4.12 Integration
• 4.13 Accept Data Uploads
• 4.14 Document Management
• 4.15 Data Collection Needs
• 4.16 Business Objective

The Contractor is required to provide deliverables in the following categories while executing an Agile methodology.

• 5.1 Project Management Services
• 5.2 Business Requirements and Iterative Development
• 5.3 System Design Services
• 5.4 Integration and Testing of System
• 5.5 QA/Testing
• 5.6 User Acceptance Testing (UAT)
• 5.7 Deployment of Production Ready System
• 5.8 User Training and Knowledge Transfer Services
• 5.9 Warranty/Post Go Live Support

**Submission method:** To be considered responsive, Bidders must complete and submit all required documents by email to the its.sm.MAT.solicitations@its.ny.gov mailbox in conformance with the format and content requirements as detailed in this Section. Proposals must be received by the Proposal Due Date specified in the Events Table on the first page of this solicitation.

The term for the contract awarded in response to this Solicitation will begin upon approval by the Office of the State Comptroller (OSC) and continue for three (3) months following System Go-Live.

A complete response to this solicitation includes the required documents listed below:

• *Attachment 1 – Eligibility Verification and Letter of Interest*
• *Attachment 2 – Vendor Financial Response Form*
• *Attachment 4 – Minimum Qualifications Form*
• *Attachment 5 – Key Personnel Staffing Plan Form*

Vendor questions should be submitted on *Attachment 3 – Vendor Questions Form* and sent via email to its.sm.MAT.Solicitations@its.ny.gov by the Vendor Questions Due Date listed in the Events Table on the first page of this solicitation.