Operation and Preservation of the Gideon Putnam Hotel

This request for proposals ("RFP") seeks to continue the role of a private sector business in the operation, improvement, maintenance, and preservation of the historic Gideon Putnam Hotel ("Hotel"), hereinafter referred to as the "Concession," at Saratoga Spa State Park ("Park") in Saratoga Springs, NY.

This RFP will result in the award of a new concession lease agreement ("Lease") to the successful party ("Lessee"). The specific premises comprising the fixed concession facilities are identified in Section VI and referred to collectively as the "Premises."

The base term of the Lease shall be for ten (10) years, however, in accordance with Section 3.09(2-b) of the Parks, Recreation & Historic Preservation Law ("PRHPL"), Lessee may propose an extended term of up to a maximum of forty (40) years.

This RFP invites proposals for the improvement, maintenance, preservation, management, and operation, of the historic Gideon Putnam Hotel. Operations include sustainable lodging, and dining services at the Premises commencing for the 2028 operating high season; however, to accommodate a timeline for significant Lessee renovations to the Premises, State Parks will consider proposals that contemplate deferment of the operational commencement date. All proposals must contemplate that all operations included in this RFP will be performed by the Lessee at its sole cost and expense.

Gideon Putnam Hotel & Conference Center Operations

• The Lessee must employ a fully-qualified Manager who will provide on-site management and operation of the Premises. The Manager shall have at least three (3) years' experience as a manager of a facility of a similar nature.
• Lessee may operate a small gift shop for the convenience of guests.
• Lessee must provide free internet and wi-fi services for hotel guests.

Gideon Putnam Restaurant

• Lessee is required to operate the Gideon Putnam restaurant located in the Hotel.
• All menus must include a variety of healthy food options that are fresh, low in sugars and fat, and contain no artificial preservatives or artificial additives.
• The Lessee is permitted to sell alcohol at the restaurant, provided the Lessee obtains the appropriate liability insurance and licenses from the State Liquor Authority (SLA).

The operation of Roosevelt I is not included in the scope of this RFP.

**Electronic submission of proposals will not be accepted.** Hard copy proposals must be RECEIVED by State Parks on or before the prescribed date and time at: NYS Office of Parks, Recreation & Historic Preservation, Attn: X001531 Gideon Putnam Hotel Concession Proposal, Concessions Management Bureau, 625 Broadway, 3rd Floor, Albany, NY 12207.

Hard copy proposals not received in hand by State Parks at its Albany office by the official due date and time will be deemed untimely and returned unopened.

The base term of the Lease shall be for ten (10) years [...] up to a maximum of forty (40) years.

A guided site tour of the Premises is strongly recommended, but not mandatory. Respondents are to contact David Guest, Assistant Regional Director (David.Guest@parks.ny.gov or 518-584-2000) to schedule site tours.

This RFP has mandatory minimum financial requirements for rent, capital investment, RR&M obligation, and other required payments that are outlined in Section XII.

Oral Presentations: TBD, Early 2027.