Request for Proposals – Enterprise Resource Planning (ERP) System

Tompkins Consolidated Area Transit, Inc. (TCAT) invites proposals from qualified firms to provide a comprehensive, cloud-based Enterprise Resource Planning (ERP) system. The resulting contract will include software licensing, configuration, implementation, data migration, integration services, training, documentation, and ongoing technical support necessary to deploy a fully operational ERP system for TCAT.

TCAT intends to contract with a Software Vendor and Implementation Partner ("Vendor" or "Firm") to deliver a fully configured, integrated, and operational ERP solution. The selected system will serve as TCAT's unified platform for procurement, contracts, projects, budgeting, financials, reporting, and related operational workflows.

The successful Vendor will be expected to provide a full range of system capabilities and professional services, including but not limited to:

• Delivering a cloud-hosted ERP platform that supports procurement, contracts, budgeting, financial management, and project tracking
• Configuring workflows, approval hierarchies, security roles, and business rules to align with TCAT's operational and financial processes
• Migrating all required legacy data, including vendor records, contracts, purchase orders, invoices, projects, and financial records
• Providing comprehensive training for supervisors, managers, finance staff, procurement staff, and IT administrators
• Ensuring the system meets all cybersecurity, hosting, and data protection requirements, including multi-factor authentication, encryption, audit logging, and secure APIs
• Delivering ongoing technical support, maintenance, updates, and documentation throughout the contract term

**Submission method:** All Proposals must be submitted electronically by email to procurement@tcatmail.com Subject line: "Proposal Submission – ERP System". Proposals must be received no later than **December 4, 2026**. Late submissions will not be considered.

Cost information must be submitted separately from the technical proposal in a clearly labeled file or email attachment.

The anticipated contract term is five (5) years, including implementation, with optional renewal periods at TCAT's sole discretion.

TCAT anticipates awarding a fixed annual subscription and service fee contract.

This procurement is federally funded and subject to all applicable Federal Transit Administration (FTA) requirements, including compliance with FTA Circular 4220.1G and 2 CFR Part 200.

Each Proposal must include a signed Non-Collusion Affidavit. Proposers must submit a completed Buy America Certification with their Proposal. **Required.**

After the deadline, Proposals may not be withdrawn for a period of ninety (90) calendar days without TCAT's written consent. Award is expected within ninety (90) days of the Proposal due date unless extended by TCAT.