RFQ for Engineering Services for Water System Improvements

The Village of Brocton is in the central part of Chautauqua County, New York. The Village of Brocton is committed to providing their residents with a safe reliable water system. The Village has been working to upgrade their water system. The Village has many water lines that are aged, undersized and that are nearing the end of their useful life. The Village is also desires to replace their aged water meters.

The Village seeks to engage a qualified engineering firm through this RFQ process based on the specific needs and funding requirements of the project. Please note, the selected engineering firm must be licensed in the State of New York.

These water improvements are expected to be funded by a Drinking Water State Revolving Fund (DWSRF) Engineering Planning Grant. Implementation is expected to be funded by the Drinking Water State Revolving Fund (DWSRF), the Water Infrastructure Improvement Act (WIIA), the and a Community Development Block Grant (CDBG). The engineering firm selected will be responsible for complying with each funding agencies’ requirements.

In keeping with these requirements, the qualifications-based procurement standards for the Procurement of Architectural, Engineering, and Surveying (A/E) Services shall apply.

A more detailed scope of work and fee schedule will be negotiated with the firm the Village feels is best qualified to complete this project. If negotiations are not successful with any selected firm, the Village will terminate negotiations with that firm and initiate negotiations with the next best qualified firm. When a fair and reasonable fee is established, a contract award recommendation will be made to the Village of Brocton Village Board for its consideration.

Submission

Please provide a copy of your qualifications and related materials via electronic AND hard copy. Proposals must be transmitted as an electronic file in a PDF format AND 6 hard copies must be sent to the Village via mail or overnight express. All proposals must consist of a Statement of Qualifications or a bound copy of your qualifications statement and must be received (both electronically AND via mail in a sealed envelope) no later than **4:00 pm, November 30, 2026**, the submittal deadline date. Please mark your response “REQUEST FOR ENGINEERING QUALIFICATIONS – Village of Brocton Water System Improvement Services”.

All proposals must be submitted electronically to the Village of Brocton with the subject heading “RFQ Water System Improvement Services”. Six (6) copies of your proposal must also be sent to the Village Offices via mail or delivery service. Please note the Village Offices are open from Monday through Friday from 8:30 am to 4:30 pm.

Evaluation

The Village will review and rank the proposals using the factors /rating scale listed below to select the preferred consultant based on qualifications. [...] The evaluation factors are:

• Understanding of the project and experience with other similar water improvement projects and water systems. Maximum Points: 25
• Project Management Approach [...] Maximum Points: 25
• Availability of Staff and Experience of the Project Team [...] Maximum Points: 30
• Experience with NYSEFC, WIIA, CDBG and other Federal/State Funded Projects [...] Maximum Points: 20

Insurance

• Proof of Workers Compensation insurance coverage.
• General Liability $1,000,000 per occurrence/$2,000,000 aggregate. The Village must be listed as additional insured and endorsement required.
• Auto Liability Insurance $1,000,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage. The Village must be listed as additional insured and endorsement required.
• Professional Liability not less than $2,000,000 per loss.