RFQ Psychological Testing for Syracuse Police Department

The City of Syracuse is seeking qualified psychologists with a background in public safety, forensic psychology, or law enforcement dynamics to perform Fit for Duty and independent medical examinations for the Syracuse Police Department.

A psychological FFDE is a formal, specialized examination of an incumbent employee that results from (1) objective evidence that the employee may be unable to safely or effectively perform a defined job and (2) a reasonable basis for believing that the cause may be attributable to a psychological condition or impairment.

An employee’s fitness for duty must be evaluated by a qualified FFD evaluator who uses multiple methods for evaluating the employee’s mental state (e.g., psychological testing, clinical interview, review of collateral medical and departmental records when applicable, etc.) in assessing for job-related functional impacts as defined by the employee’s job description, job analysis, or other information outlining job-related expectations of the employee. [...]

Additionally, there are circumstances in which an Independent Medical Examination (IME) is the more appropriate mechanism for obtaining medical clarification. An IME permits the requesting party to pose a broader range of questions to the evaluating physician than would typically be allowed during routine treatment visits. [...]

Fitness for Duty Evaluations

Comprehensive clinical and psychological assessments ordered by the agency when an officer shows objective signs of impairment or are involved in a critical incident and a FFDE is required per department policy in order to return to full duty. [...]

Independent Medical Examination

Comprehensive clinical and psychological exam ordered by the agency to assess an officer's ability to return to their current position but also allow for extended questions to be asked of the examining physician. [...]

Deliverables

• Written Reports: Clear, concise determination of the officer's fitness to perform essential job functions.
• Actionable Recommendations: Guidance on treatment, monitoring, or return-to-work conditions if impairment is found.

**Submission method:** Proposals may be received up to but not later than Friday, November 20, 2026 at 2:30 pm via the City eProcurement Portal located at https://procurement.opengov.com/portal/syrgov. The City prefers electronic submission. If you choose to submit hard copy, please submit one (1) original (marked as “Original”), nine (9) copies (marked as “Copies”), and one (1) USB drive of the proposal to: Office of Management & Budget, Division of Purchase, Room 213 City Hall, Syracuse, New York 13202.

**Contract term:** The duration of this contract will be for 3 years from the date of contract execution. There are two, 1 year renewal options with the approval of the Mayor and Common Council.

**Selection:** The City of Syracuse will negotiate scopes and fees with the most highly qualified firm(s) to determine compensation that is fair and reasonable based on a clear understanding of the project scope, complexity, professional nature, and the estimated value of the services to be rendered, based on applicable project and funding availability.

**Insurance:** The policy limits shall be in an amount not less than One Million dollars single-limit bodily injury, including wrongful death, and property damage. The insurance shall be in the minimum amount of **$2,000,000.00** per claim and **$2,000,000.00** as the aggregate limit of liability.