STUDENT AND FAMILY SUPPORT PROGRAMS AND SERVICES

The purpose of this Request for Pre-Qualification (RFPQ) is to allow organizations with specific programming an opportunity to be prequalified to work with Buffalo Public Schools locations and departments. Bidders will submit a proposal for “STUDENT AND FAMILY SUPPORT PROGRAMS AND SERVICES” and will answer questions related to four categories: Family and Community Engagement, Social Emotional and Wellness Supports, Positive Youth Development/Mentoring, or Supplemental Academic Enrichment.

This RFPQ is offered on a cyclical basis, every three months. It is open for approximately two months for vendors to review and submit proposals and closed for one month for evaluations.

A minimum score of 70 points will be required to qualify your proposal. Upon receiving a passing score, your program will be placed onto our Pre-qualified Community Partner Catalog (PCPC) for a period of two years. [...] Placement in this catalog DOES NOT guarantee a contract.

The bidder must NOT be virtual-only platform/s. Buffalo Schools is not looking to partner with a virtual program at this time. The bidder must supply the following information:

• How the organization will enhance existing services and contribute to a school's improvement plan.
• How the proposal will support existing school-based service delivery models and how it helps fill in the resource and service gaps based on the needs of the schools for which the proposal is designed.
• Knowledge and skills critical to improving student and school outcomes.
• Familiarity with and ability to align with the BPS strategic plan.
• Diversity Equity and inclusion (DEI) statement and method of regularly assessing progress
• Three references
• A sample invoice with an ideal budget that includes duration of service, frequency, and cost.

The bidder will choose the category/s of which the proposed programming will align. The bidder will then supply the following information for the category to which the programming relates: Family and Community Engagement, Social Emotional and Wellness Supports, Positive Youth Development/Mentoring, or Supplemental Academic Enrichment.

Family and Community Engagement:

• A data-supported plan or program developed to increase the capacity and relationships of the school staff and students' families.
• Meaningful evidence to show that its staff has a plan or program developed to increase the capacity of/relationship with the surrounding community.
• A strategic plan, or sufficient evidence of past practices, for communicating with building administration to address the needs of students and families.
• Evidence of, or has an evidence-based program/method, that specializes in including parents as valued stakeholders in students' educational decisions and outcomes

Social Emotional and Wellness Supports:

The proposal aligns with the Department of Social Emotional and Wellness Support's work to support the whole child via holistic interventions ranging from, but not limited to, Social Emotional Learning Competencies, the Whole School, Whole Community, Whole Child model, Restorative Practices, Trauma Informed Care, Mental Health, Physical Activity, Multi-Tiered Systems of Support, Nutrition, Health Education, and the Youth Risk Behavior Survey. [...]

Positive Youth Development/Mentoring:

• The proposal effectively develops and engages/exposes students to art, music, theatre, and dance.
• How the proposal has established additional, meaningful connections to engage students with college and career readiness exploration.

Supplemental Academic Enrichment:

All programming must align to in the following ways:

• Social-emotional learning, amplifying student voices, and cultivating trust.
• Homework support/exam preparation support
• Reading/Literacy support
• Supplemental instruction support, tutoring support, or academic skills support

The only method of submittal will be electronically through the Euna Procurement (formerly Bonfire) site.

Electronic via BPS Euna Procurement portal at: https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.

Bidders are required to complete two mandatory questionnaires. They are titled “Offering Questionnaire” and “RFPQ REQUIRED QUESTIONNAIRE.”

Responses will be evaluated by a cross-functional team consisting of subject matter experts and a Purchasing representative. Responses will be evaluated on a 100-point scale. A minimum score of **70** points is required.

Insurance is required: Yes, if awarded a contract. Response Surety Required (“Bid Bond”): No. Performance Bond Required: No. Formal contract required: Yes. Proposals valid for: 2 years (1/1/2027 - 12/31/2028).